Medical Executive Assistant
2 weeks ago
Medical Executive Assistant (Part time)
Location: Remote
Salary: £25k - £30k Pro rata
Hours: Mon - Fri 12 noon - 4pm (20 hours per week with additional 10 hours per month flexitime.)
Have you got a medical administrative PA/Executive Assistant background, with great attention to detail and communication skills and want to work for a highly professional private medical rehab organisation where you will be supporting the MD in all her administrative and client support activities? If so, I have a unique role working remotely, providing top-notch administrative support, for a highly respected private medical organisation.
You will already have a proven background within the medical or health sector in a fast-paced working environment as an administrator/executive assistant.
Responsibilities:
- Supporting the Director, dealing with emails, appointments and travel arrangements
- Liasing with clients about their appointments.
- Contacting GP surgeries via phone, email and correspondence, requesting blood test results and chasing request to ensure they are actioned in a timely manner.
- Contact clients, support team or case managers via phone and email to book in appointments.
- Chasing clients to send in weights and photo food diaries.
- Attend video appointments with the Director to complete detailed client session notes, and compile client action plans.
- Compile and transfer information accurately from multiple different documents onto client’s initial assessment notes.
- Prepare all dietetic notes and multi-disciplinary team notes in advance of their appointments.
- Upload WhatsApp messages onto the relevant client notes.
- Manage the email inbox on average about 40 per day.
- Post letters and taste and smell kits to clients.
- Order glucose monitors and other equipment for clients.
- Book meetings and appointments for the Director.
The right candidate will have the following skills and experience to apply:
- Great communication and organisation skills.
- Proven administrative background within the health or medical sector.
- Typing speed of 60WPM and highly accurate with great attention to detail.
- Great IT skills inclusive of Microsoft and able to pick up new applications such as QuickBooks and QuNote.
- Ability to prioritise effectively, multi-task and ensure deadlines are met.
- Adaptable and a natural problem solver.
- Detail orientated and able to deal with large amounts of data.
- Enjoys working in a client facing/service-based role.
This is a great opportunity to join a busy and highly reputable private medical organisation that offers great training. To be considered for this role please send your CV ASAP.
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