Medical Secretary

2 weeks ago


Brighton, United Kingdom 379 University Hospitals Sussex NHS Foundation Trust Full time

We are looking for an experienced Medical Secretary to work within the Ophthalmology department. You will be based at the Sussex Eye Hospital, Brighton.

To provide a comprehensive and efficient secretarial and administrative service to clinicians other members of the clinical teams to allow the smooth and efficient performance of their duties within the Sussex Eye Hospital and at any location within UH Sussex Trust if required. To ensure all work is prioritised according to the demands of the service.

Managing own workload and acting on an independent basis as required by an experienced Medical Secretary.

To ensure the secretarial service is seamless by providing appropriate cover to support the demands and needs of service areas.

To provide a comprehensive and efficient secretarial and administrative service to Ophthalmology Consultants, ensuring all work is prioritised according to the demands of the service. Managing own workload and acting on an independent basis as required by an experienced Medical Secretary.

You must be able to priorities your workload, be good at time management and have the ability to meet deadlines.

You must be adaptable and have the ability to embrace change.

Knowledge of working in a hospital environment or similar environment is desirable but not essential.

This is a part time position working 22 hours per week.

Join us atUHSussex, every day is different, you can be the change, better neverstops

At UHSussex we’re proud to be at the heart of the NHS. As one of theUK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
- An autonomous responsibility to manage a full clerical administrative and secretarial service to the Consultants and members of the clinic teams. Time management and prioritising workloads are essential requirements.
- To be responsible for dealing with telephone calls from parents/carers/guardians, medical staff, allied healthcare professionals and departments within the Sussex Eye Hospital, UH Sussex NHS Trust and other third party healthcare providers.
- Using tact, diplomacy, reassurance and discretion, exchange verbal and written information with parents/carers/guardians, medical staff, allied healthcare professionals and departments regarding future management.
- To assess the nature and urgency of all telephone calls, taking detailed messages and ensuring that the information is passed to the relevant personnel and dealt with at the earliest opportunity.
- To maintain office filing systems and storage of information to meet the needs of the service including uploading documents to Panda.
- To use UH Sussex Trust Patient Administration System (Careflow) for the retrieval/tracking of patient information/medical records.
- Comply explicitly with the Trust policies and procedures.
- Assist other team members in times of absence.

To undertake secretarial duties as requested by the Secretarial Supervisor covering the needs of the service.


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