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Contract Support

3 months ago

Daventry, United Kingdom CBRE Full time

Posted- 12-Feb-2024- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative, Customer Service, Facilities Management- Location(s)- Daventry - England - United Kingdom of Great Britain and Northern Ireland**Company Profile**

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries.

**Job Title: Contract Support**

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team.

**Contract**
- Build and develop relationships with key business and account stakeholder, customers and external agencies
- Identify and help drive implementation of saving opportunities to ensure customer and GWS financial savings target are maximised.
- Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
- Compiling of the Contract Review pack
- Conducting supplier surveys on MySupplier
- Liaising with the client regarding payment of invoices
- Debt calls with contract teams
- Site inductions
- Participation in the continually development of the existing systems to maximise efficient benefits for the customer and GWS.
- Liaising with client on a variety of matter and attending to their needs whilst maintaining a strong working relationship

**Finance**
- Support the preparation and delivery of monthly Contract Reviews
- Managing and control of invoice pool
- Creation and review of management reports such as Webquote Status, P&L, WOM, Debt, OPOs and Invoice Pool
- Processing supplier invoices and resolving any queries
- Raising Work Orders and Purchases Orders when required
- Reviewing open Purchase Orders
- Sox and Audit compliance
- Comprehensive spend tracking
- Drive high quality financial performance to influence P&L result
- Ad-hoc reporting as requested
- Team KPI management and support

**Quality**
- Coordination of sub-contractor files
- Logging hazards & customer feedback on the QHSE Management Portal
- Management reporting
- Constantly improve quality, service and efficiency
- Share best practice and innovation

**People**
- Update labour allocations to ensure accurate client reporting
- Provide knowledge and understanding to support others
- Culture carrier and promotes best practice

**Processes, Procedures & Reporting**
- Ensure company policies and procedures are adhered to consistently throughout the Contract
- Deliver the accuracy and integrity of accounting records and financial systems, identify and opportunities to enhance system efficiencies
- Demonstrate knowledge of procedures and processes and deliver these to the required standard
- Deliver and maintain compliance through the required procedures and processes

**Other**
- Uploading quotes onto the internal system for client approval
- Maintaining the stationery supply
- Updating Portals as when required