Hsdu Administrative Assistant

8 months ago


Swansea, United Kingdom Swansea Bay University Health Board Full time

Provide comprehensive administrative support and clerical assistance to the Sterile Services Department as outlined within the scope of the duties and responsibilities detailed.

Raise purchase requisitions and stationery and stock orders as required so knowledge of the Oracle computer system is desirable

Accept and sign for goods and deliveries received, recording the receipt on the Oracle system and in appropriate departmental records.

Maintain accurate records of all items ordered and received in line with the department's Quality procedures.

Liaise with procurement and suppliers in relation to reporting supplier issues.

Review the department's list of Approved Suppliers, contacting manufacturers for renewed certification and updating records as necessary.

Participate in Manager's meetings, taking and transcribing minutes as directed by the Manager.

Liaise with the Estates department in relation to reporting faults and equipment breakdown within the department.

Maintain a working knowledge of all departmental processes and electronic systems.

Demonstrate a range of work procedures requiring knowledge of office procedures.

Support new staff/trainees in any of the above duties.

Organize own daily tasks as required.

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.



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