Facilities Administrator

3 weeks ago


Newcastle upon Tyne, United Kingdom ISS Facility Services Full time

**Facilities Administrator**

**Newcastle NE4**

Competitive salary with excellent benefits - please contact the recruitment team for this information although we don’t advertise our salaries, you won’t be disappointed
- _The role involves general administrative support for the contract. There is also an element of Planned Maintenance (PPM) administration - updating systems and records to record compliance and ensuring system data quality.

The post holder will also provide administrative support and cover to the Property CRQ team, building management alarm monitoring cover and Property Access/Change Request Administration teams.

**Key Responsibilities**_**_
- Update and maintain the centrally held account records - annual leave/sickness/in hours availability and out of hours rotas
- Ordering account team equipment and maintaining records
- Receiving PPM updates and completions; checking work details and logging correctives
- Producing regular reports from the CAFM system
- Updating the CAFM system with job completion data; ensuring accurate completion dates are entered and any notes detail is updated
- Maintain asset data and liaise with the central Data Management Team and UK FMS to ensure changes to data are prompt and accurate
- Process account new starters - contract, vetting and right to work documentation
- Proactively chase PPM completion with suppliers, issuing chase reports and monitoring jobs not completed, flagging any issues to the Business improvement Manager and Retail FM/Compliance team

**Professional and personal competencies/qualifications**_
- Facilities experience desirable
- Administration experience
- Experience of working with CAFM systems desirable
- Exceptional attention to detail and analysis, focusing on accuracy and following tasks through to completion
- Computer literate - good Excel skills
- Ability to build and maintain relationships
- Excellent time management and organisational skills, ensuring task are completed fully
- Ability to react quickly and decisively when faced with a problem or issue
- Always work proactively and at times autonomously, highlighting areas for improvement, taking pride in the team’s output

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families.

ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people. We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

**If you have any further queries regarding this role, please contact the Resourcing Team on 0330 311 2739**

**Job Types**: Part-time, Permanent

**Benefits**:

- Flexitime

Schedule:

- Monday to Friday

Work Location: One location


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