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Administrative Support Officer
4 months ago
Are looking to develop in your admin career or want to gain valuable NHS admin experience in a busy and senior department?
We’re looking for an Administrative Support Officer to join our Chief Operating Officer’s (COO) Team as maternity cover until June 2024, either as a fixed-term or secondment opportunity.
The COO’s office covers senior directors and managers responsible for the day-to-day management and running of our hospitals, departments, and services, and also includes support staff such as business managers, administrative officers and personal assistants. This is a fast-paced environment where priorities can change quickly, and our support staff play an important role in assisting senior staff to support clinical teams to deliver excellent care to our patients.
**Core duties of the role are**:
- Providing an effective and excellent administrative support service to colleagues in the Chief Operating Officer’s (COO’s) Office, including senior managers and support staff, and working with other departments and colleagues across the Trust
- Supporting a number of key businesses functions and projects, including formal and informal meetings, supporting Personal Assistants with diary management and secretarial support, and coordinating departmental admin tasks
- Coordinating and circulating staff rotas such as Senior COO lead, First on Call etc.
- Managing meeting arrangements, bookings and administration, including room bookings refreshments and equipment, and the follow-up and reporting of meeting minutes and actions
- Using Microsoft Office and other software packages to undertake various other tasks, such as checking and sending letters and other correspondence, updating documents, and more
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Please view the attached Job Description and Person Specification documents for full details regarding this post.
