Part Time Medical Records Administrator

2 months ago


Cardiff, United Kingdom Spire Healthcare Full time

**Medical Records Administrator | Cardiff | Salary plus excellent benefits - Part Time 22.5 hrs per week, Permanent**

Spire Cardiff Hospital is looking to recruit an experienced Administrator to join our fantastic Medical Records Team. You will work PT, on a rota covering hours between 7.30am-7pm Monday to Friday which will include a variety of shift patterns to accommodate the hours, plus Saturdays on a rota 8am-4pm.

**ROLE PURPOSE**

To act as part of the team in the Medical Records department in order to contribute to the customer services processes by maintaining an efficient medical records system whereby all patient paper records are filed accurately and stored securely. To protect notes from unauthorised access and damage. Provide a robust tracking system with in the hospital. To ensure that all patients undergoing treatment at the hospital have a medical record folder with the relevant forms and documents filed in the appropriate sections. To ensure that the up to date, complete patient record is available and accessible on the day of the patient’s admission to hospital or to clinic as appropriate.

**ACCOUNTABILITIES AND ACTIVITIES**
- To ensure that all medical records are collated correctly and filed accurately and available for use as needed within the hospital environment.
- To comply with any requests for the retrieval and delivery of records - including medico-legal requests e.g. informing HOCS, Clinical Governance, consultant, as applicable, invoicing legal firms, photocopying patient case notes etc.
- Preparation of all records and paperwork related to an out-patient clinic/inpatient/day-case admissions ensuring that files are securely prepared and checked pre-issue.
- To assist with requests for information from organisations outside the hospital in accordance with the Data Protection Act guidelines
- To assist in the ordering of medical records from offsite using web based ordering system and to supervise archiving of patient records in accordance with legislation.

**Who we're looking for**
- Proven experience within an administrative and/or customer service environment
- An accurate approach when working to strict deadlines and a confidence when delivering information to key personnel.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office, particularly Word, Outlook and Excel.
- Enthusiastic, self-motivated, able to prioritise and work accurately under pressure with sound numerical and analytical ability and attention to detail.
- Ability to work independently and as part of a team with a desire to provide excellent customer service
- Good organisational skills and time management.

**Benefits**

We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
- Free Bupa wellness screening
- Private medical insurance
- Life assurance

We commit to our employees’ well-being through work life balance, on-going development, support and reward.

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.

**Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it’s their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.



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