Lead Medical Records Coordinator

4 weeks ago

Cardiff, Cardiff, United Kingdom Velindre University NHS Trust Full time

Job Overview

We are pleased to announce a fantastic opportunity to become a pivotal member of our vibrant team at Velindre University NHS Trust as the Lead Medical Records Coordinator.

In this role, you will oversee the Medical Secretarial team within the Health Records department, ensuring the delivery of a proficient and effective medical secretarial service to Consultant Oncologists and their respective teams.

Key Responsibilities

You will collaborate closely with all stakeholders to enhance service efficiency and effectiveness. The successful candidate will assess tasks, foster teamwork to boost productivity, and minimize redundant efforts, thereby enriching job satisfaction. You will supervise the daily operations of the secretarial staff, including managing annual leave and ensuring adequate secretarial coverage. Additionally, you will monitor and address the training requirements of your team, providing essential guidance.

You will be accountable for managing Health Records Systems in line with Trust and Departmental policies regarding Record Management Standards and procedures. Training will also be provided to staff within the Health Records and other departments across Velindre NHS Trust on Health Records matters.

The Lead Medical Records Coordinator will also offer support to the Health Records Library Team Lead as necessary to maintain service continuity.

Proficiency in Welsh is preferred for this position; applications are welcomed from both Welsh and English speakers.

About Velindre University NHS Trust

At Velindre University NHS Trust, we take immense pride in the specialized services we offer throughout Wales, particularly within our innovative Velindre Cancer Centre and our award-winning Welsh Blood Service. Our corporate functions play a crucial role in integrating these two divisions, and we are fortunate to collaborate with the NHS Wales Shared Services Partnership and Health Technology Wales, fostering strong partnerships with these expert services.

Established in 1999, our Trust boasts a dedicated workforce committed to the principles of prudent healthcare across a diverse range of roles. We are deeply embedded in the communities we serve and have ambitious plans for the future to enhance our service delivery. Our core values—accountability, boldness, compassion, and dynamism—guide us in providing the highest quality care for our patients and donors.

If you aspire to be part of an organization that genuinely makes a difference and offers exciting career pathways, Velindre University NHS Trust is the ideal place for you.

For further information, please refer to the supporting documents for a comprehensive Job Description and Person Specification.

Qualifications and Experience

Essential

  • In-depth knowledge of Health Records Management
  • Demonstrated commitment to Continuous Professional Development
  • Experience interacting with various staff disciplines.
  • Specialized knowledge of Health Records systems

Desirable

  • Degree in Health Informatics
  • IQT Silver accreditation
  • Medical Secretarial Diploma
  • Familiarity with NHS systems
  • Supervisory or Team Leader experience

Skills and Abilities

Essential

  • Exceptional written and verbal communication skills
  • Strong organizational capabilities.
  • Ability to inspire and support team members

Desirable

  • Proficiency in Welsh

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