Band 4 Administrator

1 month ago


Birmingham, United Kingdom University Hospitals Birmingham Full time

**Job overview**:
To work as part of a Team in the Estates Department at Heartlands Hospital providing comprehensive Administration services.

We are looking for a person who is enthusiastic, well organised and not afraid to exercise their own initiative and judgement, and work collaboratively as part of a team.

**Main duties, tasks & skills required**:
To work as part of a Team in the Estates Department at Heartlands Hospital providing comprehensive Administration services, to include but not exclusive to raising orders and receipting on the IPROC System, diary management for Senior Managers, attend and take notes of various Estates meetings, arrange training, work on the Security Expert system inputting door access areas on to staff ID cards, monitor staff sickness, assist Management in the recruitment process for trade staff, be point of contact for the management of the Actin Time system (Attendance Management System), complete monthly payroll document, management of Estates Contracts, and deputise for the Office Manager in times of absence.

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

**Job description**:
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:

- Good General Education (eg. GCSE English and Maths A-C GCSE LEVEL 9-4
- Business Administration NVQ level 3 or equivalent experience in an Administrative environment

**Experience**:
**Essential**:

- Experience of dealing with the Public/Customer service experience
- Experience of working in a Secretarial/ Administrative role with a proven track record of problem solving
- Experience of dealing with the Public/Customer service experience
- Good Organisational skills
- Able to use own initiative and deal with the unpredictable
- Able to work under pressure and to multi-task
- Able to work to deadlines

**Desirable**:

- Experience of working in a busy environment
- Experience of working in Healthcare
- Previous experience of transcribing formal minutes

**Disclosure and Barring Service Check**:



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