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Bookings Assistant

7 months ago

Nottingham, United Kingdom Spire Healthcare Full time

**Outpatient Bookings Assistant | Customer Service/Administration | Nottingham | Full Time, 18 month FTC | £22,327 PA plus excellent benefits**

Spire Nottingham Hospital are looking for a driven and motivated individual to provide an efficient administrative service within the Bookings Department, working within established policies and processes. To ensure an exemplary level of customer service is upheld in the provision of service to patients, consultants and the hospital team.

Spire Nottingham Hospital is a state-of-the-art private hospital. We offer consultations with specialists in a wide range of treatments, supported by advanced imaging and diagnostic technology.

**Contract type**:_Full Time; 18 month fixed term. _

**Shift Pattern**:_Monday to Sunday (on a rota 8am-4pm, 9am-5pm, 10am-6pm). _

**Duties and responsibilities**
- Managing the reservation process, to ensure theatre utilisation is maximised
- Inputting theatre bookings to the hospital’s computer system, ensuring that the data retained on the system is accurate, complete and timely.
- Liaising with the Pre-assessment department to book appointments prior to patients coming into the hospital for their procedures
- Dealing effectively with emergency admissions, via relevant departments.
- Collating all in-patient documents accurately
- Support and compliance of standardised department process and procedures.
- Maintain and update patient records on SAP (the hospital computer system).
- Receive bookings and liaise with internal departments via the telephone.
- Liaising with Insurance companies to pre-authorise patient treatment.
- Developing and maintaining relationships with both private and NHS medical secretaries, GPs, Consultants, patients and patients families and all departments within the hospital, responding to enquiries appropriately
- Ensuring the confidentiality regarding information and disclosures of information relating to patients and users of the hospital in accordance with the Data Protection Act 1984

**Who we're looking for**
- A good standard of education
- Experience in people management, customer care, recruitment, and performance management and cost management
- Knowledge and confidence of information technology
- Experience in a customer facing environment
- The ability to work in a team and also working independently
- Preferred - experience of a similar role in a hospital environment
- Excellent time management
- Flexible approach to undertake a wide range of duties
- Handling and respecting confidential information
- Empathy for the impact of their role on vulnerable and sick patient

**Benefits**

We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
- Free Bupa wellness screening
- Private medical insurance
- Life assurance
- Free on-site parking

We commit to our employees well-being through work life balance, on-going development, support and reward.

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.

**Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it’s their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.