Operations Assistant

6 months ago


Nottingham, United Kingdom Douglas Scott Legal Recruitment Full time

**Operations Assistant**
**Nottingham**
**£24,000 - £28,000**

**The Firm**
Delighted to be working with one of Nottingham's leading Top100 Legal Firms to find a Operations Assistant in an exciting position based in Nottingham. With modern offices close by to commuter links, and an extremely competitive salary, this is an exciting opportunity for a Operations Assistant looking for a new opportunity in Nottingham.

**The Role of a Operations Assistant**:

- Reception duties to include reviewing meeting room calendars, preparing meeting rooms and arranging catering, meeting and greeting visitors, directing them to the meeting room and providing refreshments, copying ID documents for fee earners, keeping visitor book and staff records updated for fire evacuation purposes, accepting and signing for incoming deliveries
- Provide cover within the team to ensure front of house is manned between 9.00 am and 5.30 pm Monday to Thursday and 9.00 to 5.00 pm on Fridays
- Handling of incoming mail which comes in via reception adhering to company guidelines
- Input timesheets and prepare cost estimate warnings
- Arrange travel and hotel bookings including liaison with travel agent and monitoring of the travel booking inbox
- Maintain office supplies and stationery ensuring orders placed for replacement stock in a timely manner to assist with the smooth running of the office - ensuring these storage areas are kept tidy
- Maintain paper stock levels in all print machines
- Maintain database in relation to archived files and retrieve and replace said items as requested
- Undertake routine and regular maintenance tasks to include, but not be restricted to, air conditioning settings, ensuring the car park is kept safe for staff and visitors, issuing door toggles, issuing office keys, liaising with contractors re routine and ad hoc visits
- Assist with office moves, set up for new starters and clear down for leavers and movers, ensuring all records are updated
- Assist with fire alarm checks and carry out monthly checks for emergency lighting and fire exit doors. Log accordingly
- Carry out workstation risk assessments and ensure general health and safety regulations are followed
- File archiving within SOS including destruction of archived files in accordance with the company’s file retention policy, monitoring office advance diaries, dealing with files opened in error and retrieving files from storage and subsequently returning them too
- Arrange regular newspaper recycling in line with the firm’s Green initiative
- Assist with organisation of In-House training including setting up of any video conference or webinar facilities
- Arrange course and conference bookings
- Assist with telephone conference call set up
- Replacement of IT back up tapes and allocation of pool IT equipment, ensuring records are kept
- Assist Operations Director with routine and ad hoc tasks/projects
- Assistance in support team wherever and whenever necessary
- Any other reasonable request by members of staff
- Ensure the confidentiality of all the company’s and clients’ documentation and information

**Skills and Qualifications of a Operations Assistant**:

- Ability to prioritise and organise resources to get things done.
- A dynamic team player with a proactive and willing attitude.
- Experience of working in a professional organisation in an internal legal role such as a receptionist, PA or facilities co-ordinator.
- Excellent communication skills, both written and verbal - able to communicate at all levels.
- Good keyboard skills.
- Excellent accuracy and attention to detail in work produced.
- Customer care to the highest standard.
- Evidence of a ‘can-do’ attitude and good work ethic.
- Experience of working in a team - demonstrates skills of team player - supportive, reliable and flexible.
- Exceptionally organised with the ability to multi task, be hands on and have the ability to work under pressure/meet deadlines.
- Knowledge of relevant computer retrieval information systems.
- Desire to undertake training when required to do so and overall to have a responsibility towards self-development and further training


  • Operations Assistant

    5 months ago


    Nottingham, United Kingdom the clifford health club & spa Full time

    Job Overview: We are seeking a detail-oriented and organized individual to join our team as an Operations Assistant. As an Operations Assistant, you will play a crucial role in supporting the day-to-day operations of our company. This is a full-time position with opportunities for growth and development. **Responsibilities**: - Pool water tests - Fire...

  • Operations Assistant

    5 months ago


    Nottingham, United Kingdom Bell Cornwall Recruitment Full time

    **Operations Assistant** **Location: Nottingham** **Salary: £24,000-27,000** **FULL-TIME IN OFFICE** **BCR/OO/11002** Bell Cornwall are pleased to be hiring an Operations Assistant for a national commercial law firm. The people-focused firm pride themselves on constantly seeking improvement and making a difference. They are searching for an experienced...


  • Nottingham, United Kingdom Elizabeth Michael Associates Full time

    _Our client, an independently owned industry leader and the second-largest producer of their kind, are keen to appoint an Operations Administrator to join their small team._ - Their commitment to innovation, excellence and growth means they take pride in their dedicated team of industry professionals, boasting decades of collective experience in the...

  • Operations Assistant

    3 months ago


    Nottingham, United Kingdom Actons Solicitors Full time

    We are looking for a dedicated and enthusiastic individual to join us as an Operations Assistant. As a successful candidate working as part of our close-knit Operations Team, you’ll work closely with and support our Operations Co-Ordinator, providing an essential and professional support service to the business. Actons are focused on providing an...


  • Nottingham, United Kingdom Elizabeth Michael Associates Full time

    _Our client, an independently owned industry leader and the second-largest producer of their kind, are keen to appoint an Operations Administrator to join their small team._ - Their commitment to innovation, excellence and growth means they take pride in their dedicated team of industry professionals, boasting decades of collective experience in the...


  • Nottingham, Nottingham, United Kingdom Innovo Global Talent Full time

    Accounting Assistant Role OverviewAt Innovo Global Talent, we are seeking an Accounts Assistant to join our dynamic finance team!About the RoleAs an Accounts Assistant, you will be responsible for assisting with day-to-day accounting operations, preparing and processing financial documents and reports, and supporting month-end and year-end closing...


  • Nottingham, United Kingdom CV-Library Full time

    Astute's Power team is working with one of the leaders in the UK Waste Management Sector who own and operate a fleet of Energy from Waste Power Stations across the UK. We are looking for a Deputy Operations Manager to support with the day to day running of the facility across the entire process from the weighbridge through to the boiler and steam...


  • Nottingham, Nottingham, United Kingdom Brackenberry Full time

    We are looking for an experienced Vehicle Operations Assistant to join our team on a temporary basis. This role involves supporting the delivery of services for a Local Authority in Nottinghamshire.**Compensation Package:** £12.18 - £15.29 per hourThe successful candidate will be responsible for safely transporting passengers, operating vehicles, and...

  • Operations Assistant

    1 month ago


    Nottingham, Nottingham, United Kingdom beBee Professionals Full time £25,000 - £35,000

    We are looking for a talented Administrator to join our team in Nottingham. As a key member of our team, you will provide administrative support to ensure the smooth operation of our office.Responsibilities:Manage office supplies and equipment inventories.Prepare and edit documents, reports, and presentations.Coordinate meetings, appointments, and travel...

  • Operations Assistant

    1 month ago


    Nottingham, Nottingham, United Kingdom beBee Professionals Full time £25,000 - £35,000

    beBee Professionals is seeking a highly organized and efficient Administrator to provide administrative support for our team in the UK. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies and equipment...


  • Nottingham, United Kingdom Express Recruitment Full time

    Our client is an established, award winning company looking to become market leaders within their industry located just outside Nottingham City Centre. They are looking to recruit an Junior Operations Assistant to join their busy Operations department. **Roles & Responsibilities** - The preparation of quotations and securing orders - Researching new and...


  • Nottingham, United Kingdom Elizabeth Michael Associates Full time

    _Our client, an independently owned industry leader and the second-largest producer of their kind, are keen to appoint an Operations Administrator to join their small team._ - Their commitment to innovation, excellence and growth means they take pride in their dedicated team of industry professionals, boasting decades of collective experience in the...


  • Nottingham, Nottingham, United Kingdom North Oak Recruitment Full time

    Senior AdministratorWe are seeking a highly skilled and organized Business Operations Assistant to join our team at North Oak Recruitment. The successful candidate will assist the CEO in improving case turnaround times and workflow efficiency to provide an enhanced client experience.The ideal candidate will have a proven track record in a financial services...


  • Nottingham, Nottingham, United Kingdom Spire Healthcare Full time

    Supporting Excellence in HealthcareSpire Nottingham Hospital is seeking an experienced Healthcare Assistant to join our dynamic team working in our Operating Theatres department.About the RoleWorking in our busy surgical theatre department, you will provide support to our Nurses and theatre practitioners in the day-to-day running and set up of the...


  • Nottingham, Nottingham, United Kingdom Accor Full time

    Accomplish Your Career Goals as a Night Operations Team MemberWe are seeking a talented and versatile individual to join our Nights Team at Ibis Nottingham Centre as a Multiskilled Night Operations Assistant. This is an exciting opportunity to develop your skills and experience in a fast-paced environment.About the RoleAs a Night Operations Assistant, you...


  • Nottingham, Nottingham, United Kingdom Brackenberry Full time

    We are seeking a highly skilled Business Support Assistant to join our team at Brackenberry Ltd. This is a 3-month contract, with the possibility of extension at the client's discretion.Key Responsibilities:Work to defined business standards and processes, performing a range of business support tasks with due regard to confidentiality and...


  • Nottingham, Nottingham, United Kingdom TF Solutions Full time

    About the RoleWe are seeking a highly motivated and physically active Warehouse Assistant to join our dynamic team at TF Solutions. As a key member of our branch team, you will play a vital role in ensuring the smooth operation of our warehouse and delivering exceptional customer service.Key ResponsibilitiesUnload and accurately book in products from...


  • Nottingham, Nottingham, United Kingdom Spire Healthcare Full time

    Operating Theatres RoleSpire Nottingham Hospital has an opening for a skilled Healthcare Assistant to support our team in the Operating Theatres department.Key Responsibilities:Assist in the smooth operation of the departmentSupport Nurses and theatre practitioners in the day to day running and set up of the departmentProvide first class service to our...


  • Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    An exciting opportunity has arisen for an Assistant Head of Estates at Nottingham University Hospitals NHS Trust to join our busy Estates & Facilities Management Team. They will be responsible for the provision of a highly developed specialist service, technical and administrative advice and to support to the Head of Estates (Operations), and to also liaise...


  • Nottingham, Nottingham, United Kingdom beBee Professionals Full time £20,000 - £25,000

    We are seeking a Supply Chain Operations Assistant to join our team in Nottingham, United Kingdom. The role involves handling goods, preparing orders, and ensuring the warehouse runs efficiently.Key Responsibilities:Loading and unloading goods for storage and distribution.Picking, packing, and preparing orders for dispatch.Maintaining inventory accuracy by...