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Office Administrator

4 months ago

Lisburn, United Kingdom M W Johnston & Son Ltd Full time

**Company description**

M W Johnston & Son Ltd supply a full range of quarry materials to both trade customers and the public.

**Job description**

**JOB TITLE**: OFFICE ADMINISTRATOR / SUPERVISOR

**LOCATION**: BALLYMAGARRICK QUARRY, 11 LEVEROGUE ROAD, LISBURN

**BRIEF DESCRIPTION**:
Reception duties include answering telephone calls, and receiving visitors.

Dispatch duties include processing orders, organising and dispatching deliveries, and co-ordinating sub-contract hauliers.

Sales Ledger duties include invoice and payment processing, and handling related customer enquiries.

**DUTIES & RESPONSIBILITIES**:
**Reception**
- Answering telephone calls and routing enquiries to the relevant staff
- Promotion of sales as the first point of contact with the business
- Receiving visitors and controlling access to the site

**Dispatch**
- Receiving and processing orders
- Co-ordination with customers in relation to deliveries
- Arranging the delivery schedule
- Dispatch of collections and deliveries
- Co-ordination with sub-contract hauliers

**Sales Ledger Processing**
- Maintenance of customer pricing records
- Production of sales invoices
- Production of customer statements
- Processing customer payments
- Handling customer account enquiries
- Credit control for minor customer accounts

**Purchase Ledger Processing**
- Maintenance of supplier pricing records
- Processing of purchase invoices
- Verification of supplier PODs, invoices and statements
- Processing supplier payments
- Handling supplier account enquiries

**Other duties**
- Maintenance of goods vehicle and driver records
- Maintenance of sub-contractor safety and insurance records
- Other accounting and general administration duties as required

**HOURS OF WORK**:

- 24 HOURS PER WEEK DURING THE TIMES MON - FRI 7:30AM - 5:00PM
- OVERTIME WORK MAY BE REQUIRED OCCASIONALY INCLUDING WEEKENDS

**REPORTING TO**:

- THE GENERAL MANAGER

**RESPONSIBILITY FOR OTHERS**:

- RESPONSIBILITY FOR LORRY DRIVERS, INCLUDING ALLOCATION OF WORK, ORGANISATION OF SUB-CONTRACTORS
- RESPONSIBILITY TO PROMOTE EFFICIENT AND SAFE WORKING WITH OTHER STAFF MEMBERS, VISITORS, AND CUSTOMERS

**PERSONNEL SPECIFICATION**

**ESSENTIAL CRITERIA**:

- RELIABLE ATTENDANCE AND TIME-KEEPING
- OWN TRANSPORT
- GOOD LITERACY AND NUMERACY SKILLS
- GOOD COMMUNICATION SKILLS IN ENGLISH LANGUAGE
- COMPUTER LITERACY
- GOOD ATTENTION TO ACCURACY
- GOOD ATTENTION TO PERSONAL APPEARANCE
- GOOD MANAGEMENT AND TEAM-WORKING SKILLS
- RESPONSIBLE ATTITUDE TO WORKPLACE HEALTH, SAFETY & ENVIRONMENTAL PERFORMANCE
- POSITIVE ATTITUDE TO PROMOTING THE INTERESTS OF THE BUSINESS

**DESIRABLE CRITERIA**:

- PREVIOUS EXPERIENCE WORKING IN A DISPATCH / RECEPTION ENVIRONMENT
- EXPERIENCE IN THE USE OF SAGE 50 ACCOUNTS
- EXPERIENCE IN THE USE OF MICROSOFT WORD, EXCEL AND OUTLOOK
- KNOWLEDGE OF THE LOCAL AREA

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 24-30 per week

**Salary**: From £12.00 per hour

**Benefits**:

- On-site parking

Schedule:

- 10 hour shift

Ability to commute/relocate:

- Lisburn: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Expected start date: 03/04/2023