Personal Assistant

3 weeks ago


Mayfair, United Kingdom Reed Business Support Full time

My client is looking for a great Senior receptionist/ PA

This is an exciting opportunity to start a position with aa Nigerian independent oil and gas company listed on both the London and Nigerian Stock Exchanges.

This will be a ongoing temp position - Pay rate is £15.50PH

Duties included as below - They are looking for someone to come in and hit the ground running and be the face of the company

Reception (Corporate Services) Personal Assistant to Director Strategy, Planning & Business Development Support for Executive Assistant to CEO
- Meet and greet visitors
- Answer and direct incoming calls
- Direct incoming mail and deliveries
- Arrange courier services
- Manage meeting room bookings
- Maintain meeting rooms
- Maintain stationery and office supplies
- Manage lunchtime catering
- Maintain kitchen supplies
- Liaise with cleaning contractor as required
- Direct incoming invoices/account payable correspondence
- Maintain record of Nigeria short stay visitors
- Attend building tenants meetings
- Arrange office maintenance, minor repairs
- Arrange visitor airport transfers
- Arrange visitor hotels/hospitality
- Office fire warden
- Order supplies for HG when required

Personal Assistant to Director Strategy, Planning & Business Development
- Calendar management
- Coordinate external meetings
- Meeting room set up for external visitors
- Prepare itinerary for travel bookings
- Expense management
- Management of Director e-signature and approval/execution of documents

Support for Executive Assistant to CEO
- Expenses backlogs
- Travel/hospitality support when required
- Board logistics support when required
- Support for confidential appointments and meetings to be set up
- Any additional ad hoc admin support

I look forward to hearing back from you.

Kind regards


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