Senior Administrative Assistant

1 month ago


Mayfair, United Kingdom Amadeo Systems Ltd Full time

**Amadeo** is a developer and manufacturer of state-of-the-art access control solutions and a unique mechanical master keying system called FreeFlex for hotels, commercials, and residentials, with a solid commitment to excellence. As a companyheadquartered in Vienna with over 35 years of experience in the market, we are present in eight countries and sell our products worldwide.

We are looking for an experienced senior administrative assistant to join our team in **London**.

For this position, you should be able to use your organizational skills to manage the office space and your time, as you will collaborate with clients and colleagues in a challenging environment. You should also have excellent verbal and written communicationskills.

You should be able to support our CEO and ensure our day-to-day office operations run smoothly.

**Requirements and Responsibilities**
- At least three years of proven work experience as a senior administrative assistant,virtual assistantor executive administrative assistant
- In-depth understanding of office management and daily operations
- Discretion and confidentiality
- Hands-on experience with office machines and IT
- Excellent time management skills and ability to multi-task and prioritize tasks
- Mindfulness and critical thinking skills
- Excellent written and verbal communication skills in English
- Strong organizational and planning skills in a challenging environment
- An inventive mind with the ability to suggest improvements
- Be able to travel on the company’s business, both within the UK or abroad
- High school degree. Additional qualifications as an administrative or personal assistant would be an advantage.

**Responsibilities**
- Acting as the point of contact between the CEO and executives/clients
- Oversee daily operations of the company and the work of executives
- Screen and direct phone calls, and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take dictation and minutes
- Produce reports, presentations, and briefs
- Devise and maintain an office filing system
- Organize the office layout, and order stationery and equipment
- Organize office operations and procedures
- Manage order processing, invoicing and delivery with factory and clients
- Manage relationships with partners and associations
- Manage office G&A budget, and ensure accurate and timely reporting
- Provide widespread support to visitors
- Assist in the onboarding process for new hires
- Plan in-house or off-site activities, like parties, celebrations, and trade shows

**Commencement of employment**: 1st Feb 2023

**Job Title**: Senior Administrative Assistant, reporting to CEO (UK)

**Place of work**: Company’s office in Mayfair, London

**Hours of work**:40 hours minimum working week from Monday to Friday with such additional hours as are necessary for the proper performance of duties

**Salary**: £30,000-£35,000 per year, depending on skills and experience

**How to Apply**
- Application deadline: 03/01/2023
- Please Send your resume with a cover letter.Applications without a cover letter will not be reviewed.
- You must be eligible to work in the UK and, therefore, do not need an employment visa.



  • Mayfair, United Kingdom Sopher + Co Full time

    **About Us** Established in 1975, Sopher + Co is a trusted business adviser of choice for entrepreneurs, owner-managed businesses, high net worth individuals, professional partnerships, and expats. Our roots in Elstree led to our early client base in the media and entertainment industry. Since then, we have grown immensely, with our portfolio now spanning...


  • Mayfair, United Kingdom Sopher + Co Full time

    **About Us** Established in 1975, Sopher + Co is a trusted business adviser of choice for entrepreneurs, owner-managed businesses, high net worth individuals, professional partnerships and expats. Our roots in Elstree led to our early client base in the media and entertainment industry. Since then we have grown immensely, with our portfolio now spanning...


  • Mayfair, United Kingdom In2 Consult Full time

    **IN2 Consult, Senior Finance Assistant, Mayfair, £26,500 - £31,500k - Studying/Part Qualified (AAT, ACCA, CIMA)** IN2 Consult are currently working with a global hospitality and real estate business who are looking for a part qualified or studying Senior Finance Assistant join their team on a permanent basis. They are seeking an ambitious and motivated...

  • Team Administrator

    1 month ago


    Mayfair, United Kingdom Reed Business Support Full time

    My client, a national real estate company based in the West End are recruiting for a Team Administrator. **Mon - Fri, 9am - 5:30pm, hybrid working role.** **The duties of the role are**: - Maintaining the electronic filing system - Collating and presenting team data - Setting up inspections - Editing of reports and documents - Managing team diaries,...


  • Mayfair, United Kingdom Rely Recruitment Full time

    **Luxury Retail Sales Assistant / Receptionist / Admin mix role** **Full time £25,000 - £27,000 + commission & bonuses** **MAYFAIR** An opportunity to become a part of an iconic luxury retail brand here in London that encompasses elegance and style. A beautiful store that caters for those who seek the best in clothing and accessories. **This is a mixed...

  • Personal Assistant

    2 days ago


    Mayfair, United Kingdom Joss Search Full time

    **Team Assistant/Office Manager**: **Mayfair**: **£40k**: We are thrilled to tell you about a Team Assistant/Office Manager position at a growing finance consultancy firm based in Mayfair. **The Company**: They have been established for 4 years now and currently have 31 people in the company, however, by the end of the year they are expecting to grow to...


  • Mayfair, United Kingdom Joss Search Full time

    **Office Administrator***: **Mayfair***: **£35,000**: We are looking for an ambitious Office Administrator to join an absolutely lovely Mayfair investment firm. The culture is non-hierarchical and close-knit, with everyone striving to achieve the same mission and goals. They are looking for someone with high standards and who can use their initiative to...

  • Team Assistant

    4 weeks ago


    Mayfair, United Kingdom ISE Partners Full time

    A Global international investment bank has a brilliant opportunity for a determined, driven and ambitious Team Assistant keen to work in an animated and high-achieving environment. This established firm with offices across the globe, you will be surrounded by focused and motivated individuals who are eager to further their secretarial careers. If you are an...

  • Team Assistant

    1 month ago


    Mayfair, United Kingdom Round Pegs Recruitment Full time

    The primary focus of the role is to provide PA services including travel, diary management and ad-hoc admin for a busy team of investment professionals including a Partner. **Responsibilities & Duties**: - Deliver proactive, highly efficient support for you client group - Complex diary management, including the creation of daily international schedules...

  • Site Administrator

    4 weeks ago


    Mayfair, United Kingdom RH Consultancy and Co Ltd Full time

    We are looking for an experienced construction site administrator for one of our clients based in Mayfair. You will be responsible for assisting the Project Director and team on a daily basis, carrying out admin / PA duties, producing reports, diary management, document control and ensuring that the team have the support they need to run the site...


  • Mayfair, United Kingdom Brandon James Ltd Full time

    A client focused Building Consultancy are seeking a Senior Quantity Surveyor to join their experienced Quantity Surveying and Project Management team in London, Mayfair. **The Senior Quantity Surveyor's Role** The new Senior Quantity Surveyor will solely be working on super prime residential projects across London, providing Quantity Surveying, Project...


  • Mayfair, United Kingdom ASL Personnel Full time

    Our Specialist Freight Forwarder Client based in Sunbury require a Customer Service Administrator for their **Mayfair London office branch - This is where role is located.** **Monday to Friday 9am - 6pm** **Attractive salary 30k-35K *** The role involves the following responsibilities: - Assist with shipping documentation - Provide quotations to current...

  • Executive Assistant

    4 days ago


    Mayfair, United Kingdom Joss Search Full time

    **Executive Assistant***: **Mayfair***: **Paying up to £65,000**: We’ve taken on a stand-out opportunity for an Executive Assistant to join a leading private equity firm supporting a Co-Head and his team of four. There’s around 150 in their London office and it’s truly an excellent company to be a part of. They have a great culture and really low...


  • Mayfair, United Kingdom Joss Search Full time

    **Executive Assistant (Investor Relations)***: **Mayfair***: **up to £65,000**: We are working with a prestigious, global private equity firm who are looking for an Executive Assistant to join their Investor Relations team. The firm have high standards but a wonderful, down to earth culture where everyone is supported. You would be joining an absolutely...

  • Executive Assistant

    1 month ago


    Mayfair, United Kingdom Joss Search Full time

    **Executive Assistant***: **Mayfair***: **£45,000 - £50,000**: We have just taken on an exciting opportunity for a superstar EA to join a leading international private equity firm based in stunning Mayfair offices. With their collaborative and laid back culture, strong benefits, and low staff turnover, this is a fantastic opportunity. They are at the top...

  • Senior Sommelier

    4 days ago


    Mayfair, United Kingdom Smyth & Co Full time

    **Job Title: Senior Sommelier - Exclusive Private Member's Club** **Location**: Mayfair, London **Salary**: £50,000 per year An exceptional opportunity awaits for a passionate and experienced wine professional to join the prestigious team at an exclusive private member's club located in the heart of Mayfair, London, as a senior Sommelier. This position...

  • Personal Assistant

    4 days ago


    Mayfair, United Kingdom Joss Search Full time

    **PA** **Mayfair**: **£50,000 - £60,000**: We have just taken on a fantastic opportunity for a PA to join a reputable private equity firm in beautiful offices in the heart of Mayfair. They have a great working environment and very low staff turnover as a result. The Role: - Extensive travel coordination - Diary management - Booking meetings - Expenses -...

  • Executive Assistant

    1 month ago


    Mayfair, United Kingdom Joss Search Full time

    Executive Assistant Mayfair Competitive Salary We have just taken on an exciting new role for one of our clients located in Mayfair. The role is an executive assistant position supporting the growing team of a think-tank. The Role: - Direct support to senior team members - Comprehensive diary management - Complex travel arrangement - Document and research...


  • Mayfair, United Kingdom Davis Mills Full time

    Senior Quantity Surveyor opportunity in Prime Residential Fit-Out! Are you a seasoned Senior Quantity Surveyor with a passion for transforming prime residential spaces into luxurious havens? We are representing a leading main contractor seeking a dynamic and experienced Senior Quantity Surveyor to join a prestigious team specialising in prime residential...


  • Mayfair, United Kingdom Off to Work Full time

    * Hospitality Assistant - Monday to Friday / 40 hours per week - £24,500 - £26,000 per annum Hospitality Assistant Monday to Friday / 40 hours per week £24,500 per year Contract Catering My client is a global investment company who has their headquarters in the heart of Mayfair. Counting some of the world's biggest brands amongst their portfolio of...