Reception & Safety Administrator

6 months ago

Hayes, United Kingdom Crozier Fine Arts Full time

At Iron Mountain we protect what our customers value most, from the everyday to the extraordinary. We build customer value around the world with a passion for preserving the physical, transforming the digital, and respecting the environmental. We pioneered the industry for global records and information management and have established some of the best customer relationships in the industry with 95% of the Fortune 1000 companies among our 225,000 loyal customers. Here, you’ll bring your expertise and creativity to a workplace that thrives on continuous improvement. Here, you’ll be part of a global workforce that embraces the differences among us. And here, we’ll encourage you to Climb Higher for the benefit of our customers and each other. There is so much more, but enough about us. We can’t wait to hear about YOU.

Crozier is part of Iron Mountain Incorporated (NYSE:IRM), the global leader in innovative storage and information management services., storing and protecting billions of valued assets, including critical business information, highly sensitive data and cultural and historical artifacts. The infrastructure of Iron Mountain uniquely positions Crozier to handle diverse and non-traditional collections. Ultra high resolution 3D scanning, digitization and bespoke archival solutions are some of the specific services Croziers affiliation with Iron Mountain affords.

At Crozier we believe that art has the power to change our lives and the world for the better; how art gets there - from museums across the world to regional art galleries to the intimacy of someone's home - matters to us. If you share this belief, please join us in our mission to be the primary service provider for the people and entities responsible for the care, movement and long-term preservation of art and culture.

**JOB SUMMARY**

The **Safety & Administration Coordinator **is responsible for ensuring that all documentation and training is executed and maintained in line with both company and legal legislation. You will work across all pillars of the business completing administrative tasks associated with the Operations, Logistics and Project Management in the UK to create a standardized approach to H&S, record completion and client experience. Other responsibilities will include facilitating client and contractor visits to our locations, maintaining records and any other administrative tasks as required.

KEY RESPONSIBILITIES
- Greeting clients, contractors and directing 3rd party suppliers, carriers and shippers upon arrival to site.
- Organization and prioritization of H&S documentation both internal and external.
- Completing and coordinating incident reporting, communicating with key stakeholders through to resolution.
- Maintain and coordinate transport compliance alongside the logistics team.
- Arranging and maintaining training records for all work streams and ensuring compliance at all times.
- General administrative tasks associated with the business.
- Receive and deliver messages if required.
- Procurement of supplies.

YOUR QUALIFICATIONS AND EXPERIENCE
- Excellent communication skills both verbal and written.
- Organized and able to prioritize tasks in a time efficient manner.
- Ability to work under pressure.
- Previous exposure to H&S processes and procedures in line with legislation.
- Proficient in various software packages including inventory management systems.
- Art Logistics background (advantageous).

WHAT WE OFFER

At Crozier we protect what our customers value most, from the everyday to the extraordinary, while helping them bridge the physical and digital worlds. Our people have the opportunity to bring their creativity to a workplace that thrives on change. Here, you will be part of a team that doesn’t just embrace what's exceptional. It creates exceptional.

Category: Administrative Services

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hayes, Greater London: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Health and Safety Guidelines or Legislation: 1 year (preferred)

Work Location: In person

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