Ma Programme Coordinator

6 months ago

London, United Kingdom Sotheby's Institute of Art Full time

**Position Title**: MA Programme Coordinator

**Location**:Sotheby’s Institute of Art - London

**Reports To**: MA Programmes Senior Coordinator(s)

**Contract**: Permanent

**Role**:Full-time, in person during term time.

**Salary**:£27,500-£32,000 p.a. (dependent on experience)

**JOB PURPOSE/OBJECTIVE OF THE ROLE**:
The position of MA Programme Coordinator is an exciting, fast-paced and varied role at Sotheby’s Institute of Art. The ideal person for this role has an interest in the art world and is keen to work closely with Academics and Students at the heart of a close-knit MA Programme Team.

The MA Programme Coordinator will be part of the MA Programmes administrative team. The person in this role will be responsible for coordinating the day to day running of one of the MA programmes as well as assisting in the coordination of the shared curriculum and programme elective units.

As well as serving as the first point of contact for students and faculty, the Programme Coordinator will need to liaise with administrative departments including Front Office, Admissions, Library, IT, Finance, Student Support, Careers Services and the Registrar. They will also work closely with their academic team colleagues to provide a shared and consistent administrative service support to students and staff alike.

This role requires a high level of service and covers a variety of responsibilities in the areas of communication, co-ordination, departmental liaison, quality assurance, examination and student support. Along with their team colleagues, the Programme Coordinator looks after the students’ journeys from Open Day to Graduation and beyond.

**KEY DUTIES AND RESPONSIBILITIES**:

- Organise the day-to-day running of the programmes - tasks include sending out reminders to guest lecturers, booking classrooms, setting up internal meetings, booking IT facilities, updating internal records in CAMS and preparing letters for students and managing the communication channels on Canvas.
- Assist the Senior Coordinators of the MA Programmes in supporting the Shared Curriculum and Electives as well as providing cover and support when need for the other MA Programmes.
- Respond to student queries in a timely and positive manner, highlighting issues that arise to the Programme team.
- Assist with compilation of the programme timetables, under the direction of the Senior Coordinators of the MA Programmes.
- Maintain and update student records, collate and catalogue coursework and dissertation information and help to monitor the marking and grading of assignments
- Prepare programme materials including production and distribution of programme handbooks, timetables, lecture notes, maps, notices, and general information for students.
- Via Canvas (Online Learning Platform) maintain student portals so that students have online access to the timetable, course materials, assessment, set readings etc.
- Prepare official letters and transcripts for graduated students, liaising with the Registrar and Manchester University on the production of certificates.
- Assist the Senior Coordinators of the MA Programmes by collating information about programme income and expenditure. Ensure external lecturers and suppliers’ invoices are coded and submitted and provide information as appropriate. Carry out monthly ledger checks and chase invoices as needed.
- Assist Faculty with assessment procedures including co-ordination of double-marked written work, collating feedback forms to return to students and run routine plagiarism checks using Turnitin software.
- Liaise with the MA Programmes Senior Coordinators and Registrar regarding extensions, deferrals, withdrawals and any other academic regulations.
- Liaise with Registrar re: student welfare, regulatory issues (including student visas and attendance requirements), External Examination Boards, Programme Committees, as needed.
- Maintain and carry out procedures in alignment with the requirements of the Institute’s validation and quality policies.
- Attend Programme Committee meetings and undertake minute taking, as needed.
- Organise events, such as student receptions and assist with the annual orientation days and graduation ceremony, as needed. This may involve occasional evening work.
- Support the Study Trips and Visa Coordinator in monitoring and maintaining accurate attendance records for each teaching session, in line with regulations.
- Occasional travel is required to assist study trips in UK and Overseas. First Aid training will be provided if necessary.
- Implement and update systems within the department to ensure smooth running of administration for both academic staff and students.
- Maintain and update student records using electronic and hard filing, collect and catalogue coursework and dissertations and help to monitor the marking and grading of assignments.
- Liaise with the admission team to respond to routine non-academic queries from incoming MA students.

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