Accounts Administrator

2 weeks ago


Abingdon, United Kingdom Exubia Full time

We are Exubia. The chosen biophilia partner of some of the world’s most respected architectural design and construction companies. We design, create and maintain unique biophilia enhancements for clients in high-end office and hospitality spaces. Established for over 40 years, we care for planting in some of the most exciting offices in the UK.

Based at our HQ in Long Wittenham (between Oxford and Didcot), South Oxfordshire.

**Responsibilities**
- Issuing recurring contract sales invoices on a monthly basis (updating as necessary to reflect contract changes), and Issuing non-repeat sales invoices for project work
- Issuing statements and chasing clients for overdue payments
- Processing of incoming direct debit payments and BACS payments
- Process invoices from suppliers - input to purchase ledger against correct nominals. Liaise with internal staff and suppliers to ensure that invoices are correctly authorised and processed
- Follow through returns to suppliers and chase refunds where necessary
- Create BACS weekly payment run for Finance Director to approve/process, and send out payment advice notifications
- Process all company credit card purchases and file receipts, and any petty cash and expense claims
- Processing of other accounting functions within Sage, bank transactions, reconciliation, reports, etc.
- Processing of VAT returns
- Oversight of company budgets against actuals and reporting back to line manager
- Support the sales team with inputting of orders onto Orderwise
- Processing of parking tickets issued to our service vehicles in London and claiming exemptions from the relevant borough authorities

**Must Have Attributes, Skills and Qualifications**
- Good attitude and work ethic - we are looking for personable, positive, reliable, and hard-working staff
- Previous experience in a similar bookkeeping/accounting role is essential
- Able to prioritise, plan and organise a varied workload, with accuracy in a fast-paced environment
- Administrative experience, with good working knowledge of the use of standard Microsoft Office programs
- Experienced in the use of Sage 50 accounting software, or similar. Previous experience with Orderwise would be a real advantage, but not essential
- AAT qualification (Ideally level 2 or 3)

*

**Salary**: From £24,000.00 per year

Schedule:

- Monday to Friday

Work Location: One location



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