Programme Administrator

7 days ago

Belfast, United Kingdom Catalyst Full time

**Belong to something amazing**

**Key Information**
- Contract full time, permanent
- Salary up to £25,000 depending on qualifications/experience
- Based at the Innovation Centre, Queens Road, Belfast (hybrid working arrangement available)
- Reporting to the Programme Manager
- Closing C.O.B. Friday 4th November

**Employee Perks**
- Competitive Benefits Package including Private medical insurance for you and your dependents
- Generous pension contribution
- Generous life assurance policy
- Enhanced parental leave packages
- Free open access to company organised events
- Free parking onsite

**About Catalyst**
Catalyst is an independent, not for profit organisation. We work for the greater good to build a connected innovation community in an entrepreneurial ecosystem throughout Northern Ireland.

The epicentre of Northern Irelands tech sector, we provide everything that innovators and entrepreneurs need to reach higher and succeed faster a home, business support, connected networks and much more besides.

We invest, pro bono, all surplus profits from our property portfolio into nurturing a community-led innovation ecosystem that supports over 900 start-ups, entrepreneurs, and innovators so they can grow, scale and flourish.

**Diversity and Inclusion at Catalyst**
Diversity and inclusion arent boxes to tick on a CSR list. At Catalyst, theyre part of our DNA, lived, breathed, seen, and heard across our community, projects, and co-working spaces.

We not only want to foster and empower a culture of innovation, but also an environment where people can be their true, authentic self and thrive, and were proud to be recognised by the Diversity Charter for achieving Bronze status, which is the first step as we progress to Gold.

As an equal opportunity employer, we recruit based solely on the individuals ability to perform the role, and thats allowed us to create an inclusive workplace which celebrates the diversity of our teams and community.

**Working at Catalyst**
Catalyst is Northern Ireland's most exciting employer. With a strong purpose of creating world class innovation communities in Northern Ireland, this is a workplace brimming with ambition to create social, cultural, and economic advantage.

**The Role**

**Responsibilities**:
Recruitment
- Support the programme recruitment activities, including event organisation.
- Plan and support recruitment event activity, including contacting guest speakers.

Core/Cofo+ Programme
- Attend and support the delivery of the Hot House, Core Workshops, Pitch Evening and Co-Founders+.
- Creation of weekly update graphics for slack.
- Reviewing slide decs/documents to align with brand guidelines.
- Design of programme schedule/handbook PDFs to meet brand guidelines + keeping these updated.
- Creating team summary docs to share externally with judges/mentors.
- Maintaining filing system where issue is resolved and flag/categorise where relevant to a particular person.
- Providing document support where needed e.g. for excel.
- Co-ordinate the logistics for the programme including booking rooms, catering, and online meeting organisation.
- Zoom meeting set-ups and break-out room management, recording attendance.
- Set up of MS Bookings for team sessions (i.e. progress reviews, INI clinics, coaching)
- Organisation of catering and set-up for in-person hosted activities.
- Collating RSVPs/dietary requirements.
- Any other reasonable duties within the remit of the role.

Events
- Plan and support a range of events throughout the programme year, including alumni event activity.
- Recording projected costs, budget tracking for event + submitting procurement/POs to finance.
- Liaising with venue/catering for event planning, stage lighting/music set-up and marketing/suppliers for merch.
- Liaising with staff volunteers to assign tasks, creation of staff role briefs and run of show outline for venue.
- Liaising with teams/speakers to cover run of show, timings and to collect needed assets.
- Collating RSVPs/dietary requirements for venue.

**Essential Criteria**
- Experience of working in a fast-paced business environment in an administrative support role
- Events management experience
- Self-motivated and able to work on own initiative
- Strong attention to detail
- Proven team player
- Exceptional time management and organisation skills
- Ability to prioritise multiple demands and meet strict deadlines
- Strong aptitude in Adobe/creative suite programmes, Canva, or other document design software, _with evidence or examples_
- Proficient in all MS Office packages, particularly PowerPoint and Excel
- Passionate about building community and supporting budding entrepreneurs

**Desirable Criteria**
- Previous experience working with building communities

**Special Requirements**
- Proof of right to work in the UK
- One evening per week and occasional working outside of normal office hours for programme delivery including circa two weekends of the year

**Job Types**: Full-time, Pe

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