Programme Coordinator

2 weeks ago

Haywards Heath, United Kingdom Wakehurst Full time

**PLEASE APPLY VIA THE KEW CAREERS WEBPAGE**

Job Purpose:
To engage visitors with the mission of Wakehurst, Kew’s wild botanic garden, through compelling programming about our garden collections, our horticulture, the Millennium Seed Bank and Kew Science.

Supporting the Senior Programme Managers and Operations Manager in managing all aspects of the development and delivery of the Wakehurst Events Programme.

Taking the lead role in day-to-day management of work streams for programming.

Working as part of the Public Programmes team on similar and related duties, such as supporting the operational delivery of the entire programme.

Job Context:
RGB Kew is the world leader in plant science and conservation, with two leading visitor attractions; The Royal

Botanic Gardens Kew and Wakehurst Botanic Gardens. Visitor programming is key to communicating the importance of Kew’s work in plant and fungal science and the contribution Kew makes to some of the major challenges facing humanity.

Wakehurst is Kew’s wild botanic garden and home to the Millennium Seed Bank. Our living collection of plants from Britain and around the globe thrives within a tapestry of temperate woodlands, meadows and wetlands.

Recreations of threatened wild plant communities sourced in locations from Australasia to North America meet the rocky outcrops and stream-carved valleys of our ancient and beautiful landscape - a microcosm of the Sussex High Weald. Stewarded by humans since at least the Bronze Age, today our landscape is shaped by Kew’s skilled horticulturalists and conservationists, offering all who visit experiences of escape, exploration, awe and wonder.

Wakehurst is a living laboratory and a site of globally significant plant science where we research and demonstrate how a biodiverse landscape benefits people and the environment. Pivotal to Wakehurst’s place as a world-class centre for ecology, conservation and seed research, is Kew’s Millennium Seed Bank, the world’s largest store of seeds from wild plant species. Growing from these seeds deepens our knowledge of the ecology of diverse landscapes and unlocks ways to halt plant extinction. The Millennium Seed Bank underpins Wakehurst’s approach to plant conservation - it is at once a beacon of international expertise and a symbol of hope.

Wakehurst is a place for curious minds, hands-on learning and education. We want everyone to understand how plants and fungi support all aspects of our lives - from providing medicines and sanctuary that enhance our physical and mental health, to clothing, feeding and housing us.

Job Description Events Assistant Feb 2017

**Job Profile**
This role is within the Public Programmes department at Wakehurst and works with colleagues across both sites to provide high quality Programmes to attract visitors and engage more people in RBG Kew’s work at

Wakehurst and to raise direct and indirect income.

We are responsible for the coordination of all public programmes across the Wakehurst site. We do that through the process of approving or recommending programmes in the Public Programmes Planning Group and the process of sharing programmes information in the Public Programmes Consultative Group.

In order to achieve this it is vital that strong working relationships are built with teams across Kew Gardens and Wakehurst to ensure effective delivery of the programme.

The post holder will be part of the Programmes unit providing support to the Programme Producer. This role requires evening, weekend and bank holiday working as required by the events calendar.

**Accountabilities**:
1. **Events Management**

Will be responsible for managing discreet elements of events as well as providing assistance to _70% _
the Senior Programme Manager and Operations Manager.

Assist with the planning and delivery of the visitor programme.

Tracking progress against project plans and ensuring actions are carried out on time.

Coordinating with other project team members.

Manage all events to the highest standards of delivery, safety and sustainability.

Ensure events engage visitors in Kew’s core mission.

Identify and evaluate suitable suppliers, partners and contractors to help deliver events at
Wakehurst, negotiate commercial terms and secure them on appropriate contractual agreements.

Track events visitations and report against KPI’s

Part of on call rota for weekend programming

2. **Sales & Marketing ** _10%_

Contribute to the sales and marketing of events at Wakehurst.

Track, monitor and report on event sales and visitor figures.

Track events visitations and report against KPI’s

Represent the department at various meetings

3. **Internal Coordination ** _10%_

Liaise closely with a wide range of internal teams to foster mutually positive and beneficial relationships.

Provide comprehensive and timely information to other internal teams regarding events and stay well informed as to internal developments which may affect Events.

Rep

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