Administration Assistant

5 months ago


Swansea, United Kingdom Swansea Bay University Health Board Full time

There is an opportunity for a part time Band 3 Administration Officer within the Department of Liaison Psychiatry. This opportunity has arisen from member of our administration retiring from her post.

This is a good opportunity for an Administration Officer to gain valuable knowledge and experience working in the Liaison Psychiatry Service.

The Department of Liaison Psychiatry has developed considerably since 2016 following Welsh Government funding and has 34 clinical staff covering 4 general hospitals within Swansea and Neath Port Talbot.

The Department received further funding in 2019 to expand its nursing staff to enable the service to extend its hours x7 days a week. In addition, the 2 WTE Learning Disability Liaison Nurses and 3 WTE Substance Misuse Specialists who are based in the team and utilise the administration staff.

There are also plans to extend the hours of Liaison to have a 24/7 service in addition to offering outpatient clinics for chronic health conditions. Both these longer-term plans require admin support.

The administration role is essential to ensure smooth running of the various administration duties within Liaison and is vital to have this clerical support to meet the services longer-term plans.

The post holder will have an integral role within a constantly developing Liaison Psychiatry Department. They will be expected to undertake general administrative duties and also design, write and complete EXCEL spreadsheets for the developing service to report statistics to Welsh Government. They will also be expected medical secretary work.

The successful applicant will be encouraged to develop themselves through training.

They will also be providing secretarial support to the Liaison Manager and 4 Psychiatrists. In addition, the Liaison Department regularly take vocational trainees and the Post Holder will be responsible for training and supervision.

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

The opportunity for an administrator to gain valuable experience and knowledge of working within a busy Liaison Psychiatry Department.

The administrative staff currently support clinical staff and manage the increased workload that 34 clinicians produce in a developing department within four General Hospital settings.

Administrative/clerical staff assist with all aspects of clerical duties. They ensure that data entries are up to date and entered in a timely manner to be submitted to WG and that information is shared appropriately with other mental health teams and agencies as required.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.



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