Executive Assistant

3 months ago

London, United Kingdom ForgeRock Full time

**About ForgeRock**:
In today's highly connected digital world, understanding, managing and securing the identity of individuals and things is essential to safety and success of both businesses and their customers. Billions of people connect from anywhere, use a wide variety of devices and expect a seamless yet secure experience.

The ForgeRock mission is to provide the most simple and comprehensive Identity and Access Management Platform to help our customers deepen their relationships with their consumers and improve the productivity and connectivity of their employees and partners. Our identity solution enables great digital experiences and is embedded with a rich set of security, privacy and consent features. We deliver our platform through both cloud services and on-premises software.

Our customers are some of the biggest companies, organizations, and even countries in the world. On any given day, it's likely that the ForgeRock Identity Platform helped keep your data safe, gave you access to stuff, and supported trusted relationships between you, companies and the devices you were using.

**The Role**:
ForgeRock is seeking an Executive Assistant to support EMEA Sales & Services. The role will be reporting to the SVP, Sales Engineering & Go-to-Market Programs and will be responsible for Executive Assistant(EA) duties to support the EMEA Sales Leadership team, the EVP Global Services, and SVP Support.

The individual in this role will demonstrate the ability to juggle many competing priorities and maintain poise under pressure. The individual will be interfacing with everyone from our global colleagues to vendors to high-profile clients. Excellent interpersonal skills, a proactive approach to problem-solving, and the ability to work collaboratively alongside staff and management of all levels is essential.

**Responsibilities**:

- Manage multiple calendars and appointments with an understanding of business and functional priorities
- Anticipate and coordinate executive travel needs (international and domestic) as well as processing expenses
- Own regional team meetings & events including invites, logistics,communications.
- Own processing of purchase orders for the department expenditures
- Facilitate in and participate in various staff meetings to support agenda development and action item follow up
- Arrange team events, including on/offsite meetings, special events, and departmental functions, including the preparation of materials, logistics, and catering requirements
- Ability to travel from time to time to assist with in person meetings for event coordination and logistics
- Additional special projects as assigned

**Required Skills & Qualifications**:

- 8+ years of experience in administrative support to C-Level Executives
- Experience in supporting sales leadership teams and events
- Computer savvy. Comfortable with Google suite and Drive, Slack, travel booking systems (we use Egencia), expense reporting (we use Expensify), purchase order systems (we use NetSuite) spreadsheets, calendar maintenance, web meetings (Google Meet and Zoom), researching online, and simple troubleshooting of audio-visual systems
- Extremely motivated and performance-driven individual.
- Demonstrates a high level of professionalism in dealing with confidential and sensitive material
- Strong ability to multitask while prioritising responsibilities.
- Highly organised and detail-oriented.
- Strong experience with booking meetings across many diverse time zones with a global team.
- Strong experience booking travel and meetings
- Excellent organisational skills to ensure nothing slips through the cracks
- Excellent written, phone, and face-to-face communications
- Able to build strong relationships and create a welcoming and productive business environment
- Bachelor's Degree preferred or equivalent experience in a fast-paced office environment

**Life at ForgeRock**:
**We believe in and facilitate a flexible, collaborative work environment. We're growing quickly, but remain true to the innovative, can-do startup values that got us here. Most importantly, we keep hiring talented, smart, fun, and genuinely nice people because that's who we want to succeed with every day.**

**Here are just a few of the things that make ForgeRock special**:

- A company culture that empowers you to do your best work.
- Employee Resource Groups that create a sense of belonging for everyone.
- Regular company and team bonding events.
- Competitive benefits and perks.
- Recognition programs that reward employees with meaningful experiences.
- Global volunteering and community initiatives

**ForgeRock is the collective sum of all our individual experiences, backgrounds and influences and we pride ourselves in growing and learning together. We are committed to building an inclusive and diverse environment where everyone's individuality is respected and everyone has an Identity. In recruiting for new colleagues, we welcome the unique contributi

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