Office & Events Coordinator

1 month ago


Glasgow, United Kingdom Edrington Full time

**Requisition Id**:2450**Location**:Glasgow, Scotland, GB, G15 6RWAbout Edrington
Our vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the fast-growing single malt category and Naked Malt in the blended malt category. Our portfolio is completed with Brugal premium rum from the Dominican Republic, The Famous Grouse Blended Scotch Whisky, and Wyoming Whiskey and Noble Oak in the American Whiskey category. Edrington also has a strategic partnership with No.3 London Dry Gin.
Remuneration and Package
- Salary £21,000 - £26,000 per annum
- 37 days holiday + 4 Giving More Days
- Attractive pension
- Share reward scheme
- Flexible working
- Global wellbeing programme
- Product Allowance
Position Summary
The Office and Events coordinator will provide first class front of house support to all Edrington employees and visitors arriving into Edrington either in person through reception or over the telephone. You will be an Edrington ambassador by delivering an exceptional hospitality service to all visitors, guests and colleagues. The role holder will predominantly be based at our bottling facility at 2500 Great Western Road, but will be required to cover our Head Office at 100 Queen Street and our UK office at 191 West George Street on occasion, for training and for holiday cover etc. During these periods the role will also support the Office and Events Manager with administration activities connected to the maintenance and management of Edrington Queen street and by supporting organisation, logistics and delivery of Edrington meetings and events.
Job Description
- Act as and Edrington brand ambassadors for visitors, meet and greet everyone arriving, giving special attention to both internal and external visitors, as well as operate switchboard to answer all incoming telephone calls in a prompt and professional manner.
- Work in close Collaboration with the Office and Events Manager, supporting with the organisation & logistics of Edrington events such as Edrington Connections.
- Deputise for the Office & Events Manager at office management meetings as required
- Proactively manage the quality of the working environment, to ensure damage and hazards are reported and resolved throughout the reception and office spaces the office to ensure high level of response and high standards maintained.
- Manage all mailroom duties, including the opening and distribution of incoming mail, franking outgoing mail and processing DHL parcels.
- Take the lead on the operational setup and derig of meeting spaces, with support
- Attend office management meetings with the Office and Events Manager providing administration support and third party follow up where required.
- Manage the stationary budget and oversee the ordering and receipt of all stationery orders, ensuring the most cost efficient and sustainable options are being optimised. Maintain a minimum level of specific stationery items and monitor their distribution.
- Work in close collaboration with the HR team, with responsibility for the order and delivery of corporate gifts associated with Long Service and Retirements. This will require first class interpersonal skills interacting with employees in these categories and managing expectations.
Skills and Experience
With great interpersonal skills and the ability and confidence to communicate with all levels of the business, you will have previous experience of providing successful Front of House / reception services in a customer focussed environment commensurate to this level of role. You will have a proven track record of providing exceptional customer service whilst managing a variety of different tasks and stakeholders and maintaining a flexible approach.
It is desired that you have a keen interest in hospitality and ultra premium / luxury, with the ability to work on own initiative or as part of a team and take ownership of short
- and longer-term tasks where required. Overall role holder will be highly flexible given the variety of tasks that will need to be undertaken, will have a strong work ethic, excellent customer service skills and present a helpful, articulate and polished demeanour.
Employee value proposition

At Edrington, you will experience an incredible culture based on respect and giving more. We are exceptionally passionate about our brands and genuinely care about our people, continually investing in their development and wellbeing. Join Edrington and make a world of difference.

**_Application Closing Date: 2nd April 2024_**

LI-SS1



  • Glasgow, United Kingdom AMP Clean Energy Full time

    We have a fantastic opportunity for a **Service Support Administrator **to join our Service & Heat Supply team based in Cambuslang (Glasgow). If you are passionate and driven and enjoy making a difference - AMP can offer you the challenge and opportunity you’re looking for. **The role will involve**: **Key responsibilities**: - Supporting the Service...

  • Event Coordinator

    1 month ago


    Glasgow, United Kingdom BiP Solutions Full time

    **The Opportunity** Reporting into the Events Manager, we are actively recruiting for an **Event Coordinator **to join our established Events Department, with the remit of driving the performance capability of our established live and online events and exhibitions portfolio; worth over £2m to our business. **The Core Responsibilities**: - Work on...

  • Event Coordinator

    7 days ago


    Glasgow, United Kingdom Ad Warrior Full time

    Event CoordinatorLocation GlasgowSalary CompetitiveOur client is an Events & Exhibitions business who now have the opportunity to further grow their Events Delivery team as they plan for delivering further success in 24/25.They are looking to recruit an and Event Coordinator to join their talented team.The RoleIn this role, you will gain exposure of working...

  • Office Coordinator

    7 days ago


    Glasgow, United Kingdom Edrington Full time

    Position Summary A fantastic opportunity has arisen for an Officer Coordinator to join the team based at the Edrington UK office in West George Street, Glasgow on a fixed term basis for 6 months. This position acts as the first point of contact for visitors to the Edrington UK either in person through reception or over the telephone. The role holder...

  • Events Officer

    4 weeks ago


    Glasgow, United Kingdom Glasgow Life Full time

    Glasgow Life is looking for an Events Officer to join us on a full-time basis on a fixed term contract through to April 2024. As Events Officer you will be joining our in-demand Events team, part of the dedicated team that leads on the planning for the World Athletics Indoor Championships 2024. This is an incredibly exciting opportunity to join the team in a...


  • Glasgow, United Kingdom Cabinet Office Full time

    **Details**: **Reference number**: - 302245**Salary**: - £24,327 - £27,101- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - CO - Government People Group (GPG)**Type of role**: - Administration / Corporate Support - Business Management and...


  • Glasgow, United Kingdom GAP Group Limited Full time

    About the role The Role Our team is the best in the industry – is it time for you to join us? The Role: Our Events Division combines the expertise of all GAP divisions to provide a one stop shop to supply the Events industry across the UK with all their equipment requirements. Working alongside the Project Manager, the Site Coordinator will...


  • Glasgow, United Kingdom University of Strathclyde Full time

    **Salary Range**:£31,396 to £34,980 plus 5% shift premium **FTE**:1 (35 hours/week) **Term**:Open Contract **Closing Date**: 05/05/2024 The University is looking to appoint an additional **Conference & Events Officer** on a open-ended basis, to support the ongoing delivery and development of its highly-successful commercial conferencing and events...

  • Assurance Coordinator

    1 month ago


    Glasgow, United Kingdom J&C Associates Full time

    We are IT Recruitment Specialists partnered with a prestigious Global Consultancy who required **Assurance Coordinator Glasgow - preferred location / other office in London, but must be able to travel to Glasgow if required. 3-4 days per week in the office (Flexible) for** one of their public sector Clients based in UK. - **IR35: This role is inside of...


  • Glasgow, United Kingdom LHH Recruitment Solutions Full time

    Permanent Glasgow £30,000 LHH is delighted to be partnered with our client, The Merchants House of Glasgow, as they seek a Grants and Events Officer to join their team. The Merchants House of Glasgow is a charitable institution with a long history woven into Glasgow's rich tapestry. The organisation seeks to make a positive impact on the lives of the...


  • Glasgow, United Kingdom Allstaff Full time

    Allstaff Office Services Division have partnered with our well-established client who are seeking a temporary Event Administrator for approx. 2-3 weeks at there Event location in Glasgow. Duties of this role include: - Provide administrative support, including scheduling meetings, handling correspondence, and maintaining event databases. - Assist with...

  • Event Planner

    4 days ago


    Glasgow, United Kingdom Compass Group Full time

    **What you'll be doing**: As our Event Planner you will report to the Sales Manager and work as part of the SEC Food Commercial Team, and alongside venue colleagues and partners, coordinate the sale of all food, beverage and associated services at the Scottish Event Campus. Our Event Planner will work with organisers to plan and coordinate the food and...


  • Glasgow, United Kingdom Intelligent Office Full time

    Receptionist/Office Assistant Salary: £22,446.27 Location: Glasgow Contract: 6 month FTC Work model: On site Shifts: 37.5 hours per week, Monday to Friday 8.30am – 5.00pm We are seeking an exceptional Receptionist/Office Assistant to join our team within one of the top 4 law firms! Williams Lea is the leading global provider of skilled...

  • Events Assistant

    1 month ago


    Glasgow, United Kingdom V Global Full time

    **Responsibilities**: - Organise and manage events from start to finish. - Coordinate with vendors and suppliers to ensure all necessary materials are available for the event. - Develop and maintain relationships with vendors and suppliers. - Create event budgets and manage expenses. - Assist in the development of marketing materials for events. - Ensure...


  • Glasgow, United Kingdom OMEXOM Full time

    **Regional Coordinator** **High Blantyre Offices** **Job Advert** **About us** Omexom is a brand through which VINCI Energies undertakes its Transmission & Distribution activities. Omexom is a worldwide community of incredible people, empowered to deliver the promises of digital and energy revolutions. Our vision to create a better future sits at the...


  • Glasgow, United Kingdom WuXi AppTec Full time

    OverviewThis position will coordinate and manage WuXi AppTec’s presence with industry conventions and conferences, as well as local seminars/receptions in Europe. The Event Marketing Specialist will report to the Senior Marketing Manager, Europe and will support WuXi Discovery Services with event marketing planning, developing marketing materials, trade...


  • Glasgow, United Kingdom G4S Full time

    EVENTS SIA SECURITY OFFICER  - GLASGOW£13.00 per hour SIA - Door Supervisor Licence required With a very busy summer ahead G4S Events Team is seeking to recruit additional SIA Security Officers to work across a number of key events in Glasgow. This is your chance to be involved in the events you love, including TRNSMT 2024, OVO Hydro, SWG3 Glasgow,...


  • Glasgow, United Kingdom G4S Full time

    EVENTS SIA SECURITY OFFICER  - GLASGOW £13.00 per hour SIA - Door Supervisor Licence required With a very busy summer ahead G4S Events Team is seeking to recruit additional SIA Security Officers to work across a number of key events in Glasgow. This is your chance to be involved in the events you love, including TRNSMT 2024, OVO Hydro, SWG3...

  • Helpdesk Coordinator

    18 hours ago


    Glasgow, United Kingdom OCS Full time

    **Job Reference: TS/MB/26-02/1089** **Job Title: Helpdesk Coordinator** **Location: Office Based** **Location: Glasgow** **Salary: Competitive** **Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday, Variable Shift Rota - 07:00 - 17:00, 09:00 - 19:00 - 38 hours per week (Shift rotation, working 4 weekdays out of 5)** **Business...

  • Events Assistant

    1 month ago


    Glasgow, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Start Date**: ASAP **Contract Length**: Until July initially **Location**:Glasgow (G12) **Pay Rate**:£13.77 per hour **Hours**:Monday-Friday (8am-4pm or 9am-5pm) We are seeking a dynamic and organized Events Assistant to join our client’s team. As an Events Assistant, you will play a key role in supporting the planning,...