Records Management Officer

2 weeks ago

Dorchester, United Kingdom Dorset Councils Full time

Organisation
- Dorset Council
- Location
- Dorchester, United Kingdom
- Reference
- 61051747c
- Occupational group
- Apprenticeship
- Salary details
- £21,968 - £23,194
- Job term
- Full Time
- Appointment type
- Permanent
- Contact
- Kate Watson
- Contact telephone
- 01305 252287
- Closing Date
- 25 June 2023 11:00 PM

**Records Management Officer - Level 1**:
**37 hours (flexible working considered)**:
**Salary £21,968 - £23,194**:
**County Hall, Dorchester, combined with home-working**:
**What’s in it for you**:
The Records Management Service is a Council-wide function that supports and advises other services to keep reliable evidence of their activities. You will make sure our valuable records are easily accessible when needed, playing a part in ensuring they are preserved and protected to support the decisions of the future. In addition to this, we will help you to develop your professional skills through a tailored learning programme.

It’s a great time to join our small team on our journey as we expand to new internal customers and you will help to build and maintain relationships with colleagues from a wide range of council services.

Initially, the role is focused on physical records management services from our main site in County Hall, Dorchester. We recognise that the future of records management is digital and we will provide training and support your continuing professional development in this role. The team sits in a wider Customer Services, Libraries, and Archives and Records service and you will have opportunity to work with and learn from these colleagues.

The 3-year Level 7 Archivist and Record Manager apprenticeship will be launched in October 2023. You will form part of the first cohort and will be supported to enrol onto this. You will be given 20% off the job time to focus and complete your apprenticeship. This is a fantastic (Masters-level) development opportunity and achieving this apprenticeship will open further career avenues in archives and records management.

**What you can expect to be doing**:
The main purpose of the role is to provide high quality records management support services. You’ll have responsibility for incoming and outgoing centrally managed records from across the council, maintaining accurate and confidential data.

You’ll ensure the service runs smoothly by resolving and responding to enquiries in an efficient way. You will provide excellent customer service and proactively work with our internal customers to meet their needs as well as preserve the Council’s long-term interests and corporate memory.

We have started a significant records management transformation project within, which focusses on implementing automated and intuitive technical solutions, engaging with our services to put in place optimal processes and procedures. Although your role will primarily be focussed on the continuing day-to-day work, you will also be regularly working alongside members of the project team, as we collectively work towards achieving our goals.

**About you**:

- Experience of working in an information and records management environment
- Experience of assessing information behaviours and processes and implementing
- improvements to increase information compliance and use
- Demonstrable experience of undertaking projects including change management
- Willingness to learn about the structure of a local authority and working knowledge of all types of records being created and the administrative/legislative demands for their retention
- Ability to work within established procedures to meet deadlines/standards with accuracy and efficiency

**Additional Information**:
Interviews will be held in Dorchester on either Wednesday 12 July or Friday 14 July. In-person attendance is preferred but if it is not possible to travel, we can offer an interview on Microsoft Teams.

**Dorset Council: A great place to work**:
We’re passionate about making Dorset a great place to live, work and visit. Working for us should be no exception.

At Dorset Council we:

- provide more than 450 services to over 300,000 residents
- have ambitious aspirations
- are excited about our future
- care about Dorset and all the people who live here
- know that all roles make a difference and that our employees are key to our success

You will:

- have access to a range of employee benefits
- be part of an organisation that supports each other to grow and succeed
- have access to range of training opportunities which will help with your personal development and career progression

We are proud to be a Disability Confident Employer. We offer an interview to everyone who declares a disability and meets the essential criteria for the role.

We also look for applicants who share our commitment to our behaviours. We will ask you to evidence when you have demonstrated them as part of the selection process.

This role is UK based and we will need to establish your Right to Work as part of the appoint

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