Facilities Co-ordinator

5 months ago

London, United Kingdom Bellrock Property and Facilities Management Full time

**Facilities Coordinator**

At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems, but with peace of mind, and we unlock that by being technology-led but people-driven. When you’re part of Bellrock, you’ll get everything you need to be your best at work - because our people are the heart of our business and we’re all about helping them to shine.

We are looking for a conscientious, organised and driven Facilities Coordinator to join our team at Newham Schools based in Beckton, East London.

**How will you be the change?**:
We believe every role is essential to providing that peace of mind for our customers - whatever part of the business you’re in - every role plays a part in driving us further and everyone can be the change. That’s how we deliver value for our customers, and building systems that lead the way.

And as a Facilities Coordinator with Bellrock, you’ll do it by
- Logging and referencing of all Damage Reports and Incident Reports
- Arranging for damage to be repaired by on-site maintenance, where possible
- Logging of additional works requests and variations
- Dealing with all invoice requests
- Handling of third-party enquiries, sending info packs and booking forms, checking availability (diary management for third party), sending booking confirmations
- Answering phones, taking messages
- PA duties, including diary management, expenses, typing, compiling monthly reports, general admin and office management.
- Handling of key registers. Signing in and out of keys
- The upkeep of the filing system
- Liaising with Bellrock staff and school staff for completion and signing of jobs
- Liaising with subcontractors and suppliers
- Assisting with the running of the helpdesk, which involves notifying staff of jobs and time frames, closing down jobs, etc.
- Compiling of monthly reports, including
- Site Summaries - any occurrences that are over and above the day-to-day business.
- Variations, Additional Works and Damage Report Logs

**What does it take?**

If you’re ready to be the energy that helps us build our business, share our success, and really own it as a Facilities Coordinator you’ll need
- Excellent Administration Skills
- Excellent Organisational skills
- Microsoft Office skills, good typing skills
- Responsible, polite, good communication skills
- Needs to really enjoy office work
- Must undergo DBS clearance
- Facilities Management and PFI experience would be a significant plus

**Working arrangements**

**What can we offer you?**

Upon joining Bellrock, you can expect a comprehensive benefits package including:

- 25 days annual leave plus bank holidays + 1 additional day as a thank you (enjoy it, it’s on us)
- Life cover
- LifeWorks employee assistance and wellness program
- Enhanced maternity, paternity and adoption leave
- Salary sacrifice schemes: Cycle to work and Techscheme
- Holiday purchase scheme of additional 5 days per year
- Committed to paying real living wage
- Offers and discount scheme designed to save money on everyday shopping and essentials.
- Free on-site parking.
- Opportunity to do an apprenticeship and obtain L3/5 in Facilities Management.

**Helping you to shine**

We’ve always encouraged new and different perspectives, that also means making ours a workplace that encourages diverse and unique voices, where everyone feels welcome, included and supported to be themselves and achieve more.

So, if you join us, you’ll find an inclusive workplace that recognises your hard work, offers lots of learning and development, flexible and hybrid working and support for your wellbeing, as well as benefits that can make a difference to your life.

**Ready to start shining?**

Our people are our passion, so we’re all about helping them to shine. That means putting everything in place for you to have a rewarding career with us. You can go far in your career with us behind you and our business will grow too. So, if you’re ready to start your career journey with Bellrock we’re ready to welcome you. It’s a great place to be - the light, the energy, the solution. You.

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