Facilities & Office Co-ordinator

7 months ago


London, United Kingdom Crown & Manor Boys' Club Full time

**Job specification for Facilities & Office Co-ordinator**
- Crown & Manor Club is committed to ensuring that all job applicants and members of staff are treated equally and without discrimination because of any protected characteristic._

Job Purpose
- The Facilities & Office co-ordinator is one of the Club’s leading staff professionals.
- Assisting the Club Management & Committees to ensure that the club meets its commitments to the Council/community/members.
- Responsible for supporting the efficient and compliant management of the club premises and systems.

Hours - Monday to Friday 0830 - 1300

Salary - £15,500 + pension

Holidays - 30 days per annum with usual bank holidays (England & Wales) in addition.

Responsible to & reporting to the Crown & Manor Committee & the Club Management

**Facilities & property management**
- Act as a key holder and provide access to all maintenance staff and others involved in the Club.
- To provide access and oversee any third-party entities that lease or use the premises outside of club hours.
- To maintain record of all non-Club related people entering/using the building
- Oversee the contract cleaners to ensure that the premises and facilities are always clean and tidy.
- Support the DCM and Buildings Committee with
- Overseeing the maintenance of the Club’s premises, including Flat 4
- Liaising with the club’s agents and consultants and with those working for the landlord and its own agents
- Assisting with the selection and supervision of contractors
- Organising and implementing repairs and maintenance schedules, including the yearly property maintenance contract
- Helping to respond to alarms and other property-related problems (leaks, breakdowns and similar)
- Supporting the “Energy Warden” to manage energy efficiency.

**IT systems **- support the DCM Manager in the website management & social media plan.
- Membership database management
- Website support
- Digitalisation and upkeep of all records
- System backup
- Telephone & photo copier system

**Administration Management**
- Maintain administrative systems that deliver outcomes based on the club’s strategic plan.
- Digitalisation and maintenance of all Club records
- Membership database (GDPR compliant)
- Timely payment of bills
- Cash & cheque payments
- Maintain up to date DBS register for all staff and trustees.
- To obtain the necessary licences and permissions in a timely manner (under the direction of the DCM)
- Fire
- Health and Safety
- Insurance
- Any other such authorisations as required
- To maintain an up-to-date asset register and other files and systems required to demonstrate compliance with legal requirements.
- Establish and use effective methods to review and improve administrative systems.

**Trustee support**
- To support the Chairman/Treasurer
- Identification and management of 3rd party entities’ use of the Club outside of Club hours
- Oversee and manage the billing and collection of accounts receivable (as above)
- Gift Aid register
- Liaising with the agent and tenant for Flat 4
- Arranging meetings
- Implementation of cost efficiency plan
- To support the Fund-Raising Committee as required by the fund-raising chair.
- Support the organisation of fund-raising events.
- Maintain and centralise donation records (GDPR compliant)
- Arranging meetings
- Mail shot, Crown Circular (newsletter) and Annual Report distribution.
- To support the Buildings Committee
- Facilities Management
- Club premises maintenance, Flat 4 maintenance
- Arranging meetings
- Maintaining and monitoring schedules of work and other registers/records

**Job Types**: Part-time, Permanent

**Salary**: £15,500.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- No weekends

Work Location: In person



  • London, United Kingdom Farrer & co Full time

    Farrer & Co is synonymous with the highest quality legal advice and service. We advise individuals, families, businesses, financial services, educational and not-for-profit organisations on every aspect of the law, wherever the need arises. From our offices in London we work with trusted professionals around the world to deliver a seamless international...


  • London, United Kingdom Farrer & Co Full time

    Term: Permanent Reports to: Facilities Manager Team: Executive Office The Firm Farrer & Co is synonymous with the highest quality legal advice and service. We advise individuals, families, businesses, financial services, educational and not-for-profit organisations on every aspect of the law, wherever the need arises. From our offices in London we work...


  • London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...


  • London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...


  • London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...


  • London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...


  • London, United Kingdom Crown & Manor Boys' Club Full time

    **Job specification for Facilities & Office Co-ordinator** - Crown & Manor Club is committed to ensuring that all job applicants and members of staff are treated equally and without discrimination because of any protected characteristic._ Job Purpose - The Facilities & Office co-ordinator is one of the Club’s leading staff professionals. - Assisting the...

  • Office Co-ordinator

    6 months ago


    London, United Kingdom Computershare Full time

    **Office Co-ordinator** **London - On site **We give you a world of potential** An exciting opportunity for an Office Co-ordinator has now become available within the Property Services team on a full-time office bases in our London office to assist with the management of the property, facilities and health & safety for all our colleagues, contractors,...


  • London, United Kingdom HAYS Full time

    Facilities Co-Ordinator Immediate Start Your new companyOur client are a leading investment and asset management firm operating on a global scale. They operate out of an impressive corporate office in central London, and are hiring a Workplace/Facilities Services Assistant to join their high-performing workplace services team on a permanent basis.Your new...


  • London, United Kingdom HAYS Full time

    Facilities Co-Ordinator Immediate Start Your new companyOur client are a leading investment and asset management firm operating on a global scale. They operate out of an impressive corporate office in central London, and are hiring a Workplace/Facilities Services Assistant to join their high-performing workplace services team on a permanent basis.Your new...


  • London, United Kingdom RICS Full time

    **Vacancy Name **Facilities Co-Ordinator (internally known as Workplace Coordinator) **Country **United Kingdom **Office Location **London **Job Purpose** Run the day-to-day site activities which include co-ordinating the following services: post, cleaning, security, health and safety, inducting new starters, M&E contractors and front of house...


  • London, United Kingdom RICS Full time

    **Vacancy Name **Facilities Co-Ordinator (internally known as Workplace Coordinator) **Country **United Kingdom **Office Location **London **Job Purpose** Run the day-to-day site activities which include co-ordinating the following services: post, cleaning, security, health and safety, inducting new starters, M&E contractors and front of house...

  • Office Co-ordinator

    7 months ago


    London, United Kingdom Brown & Brown Europe Full time

    **Office Co-ordinator** **Location**: London - Mark Lane (On-Site) **Package**: £Negotiable + Benefits We’re delighted to be looking to add an Office Co-ordinator to our team in Mark Lane to support the smooth running and operations of Head Office. You’ll be overseeing and supporting the front of house team who strive to deliver excellent service to...


  • London, United Kingdom SSC Perfumes & Cosmetics Full time

    **Position**: **POSITION: FACILITIES CO-ORDINATOR** **DEPARTMENT: FACILITIES** **LOCATION: LONDON** **REPORTS TO: FACILITIES MANAGER** **PURPOSE OF THE ROLE** To enable smooth running of our London office for all Brands. **MAIN RESPONSIBILITIES** Post Room - Ensure all daily post is distributed to all Lancer Square personnel. Open all post not...


  • London, United Kingdom Frazer-Nash Consultancy Full time

    **Job Title**: Receptionist/Co-ordinator **Salary**: £30,000 per annum **Location**: London, SW1Y Closing date for this role is 22nd February In person interviews will be held week commencing 26th February This role will be based in our brand new office near Regent Street, London. The Workplace Coordinator is responsible for working with the Workplace Team...


  • London, United Kingdom What's Possible Group Full time

    **About the Group** What's Possible Group is an independent media and marketing services agency. With an evidence-based approach, we provide media planning and buying, data science, brand partnerships and creative solutions. Our independence gives us the freedom to keep challenging the status quo to achieve even better results. Everything we do - from the...


  • London, United Kingdom The London Cremation Company Full time

    **Office Support Co-Ordinator** **Location**: Hybrid role, with the requirement to travel to and work from Golders Green at least once per week. **Hours of Work**: Minimum 16 hours per week **Salary**: £16,000 per annum based on 16 hours per week (£35,000 FTE) **Role Purpose** Reporting to the Managing Director, the primary objective of this role is...


  • London, United Kingdom The London Cremation Company Full time

    **Office Support Co-Ordinator** **Location**: Hybrid role, with the requirement to travel to and work from Golders Green at least once per week, ideally on a Monday. **Hours of Work**: Minimum 16 hours per week **Salary**: £16,000 per annum based on 16 hours per week (£35,000 FTE) **Role Purpose** Reporting to the Managing Director, the primary...

  • Project Co-ordinator

    7 months ago


    London, United Kingdom Bellrock Property and Facilities Management Full time

    **Project Co-ordinator** At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems. But with peace of mind. And we unlock that by being technology-led, but people-driven. So when youre part of Bellrock, youll get everything you need to be your best at work - because our people are the...


  • London, United Kingdom Sodexo Full time

    Job Introduction As a **Facilities Co-ordinator** at Sodexo in **Paddington, W2 6BD**,, You'll will be responsible for our corporate sites continuous improvement and operational excellence. You have a keen eye for detail, and your organisational skills will ensure everything runs like clockwork. Join Sodexo and be part of something greater. You belong in a...