Department Assistant

6 months ago

Dorking, United Kingdom Downs Solicitors Full time

We are looking for a self-motivated individual to join our Private Client team as a Department Assistant (DA).

The Department Assistant is an integral part of the team, working to provide administrative support and ensuring the efficient operation of the department. The role will involve working closely with colleagues, utilising your organisational and communication skills to assist with various tasks, manage client communications and maintain accurate records.

This is an office-based role, working Monday to Friday, based in our Dorking Office.

**Key Responsibilities**:
The role will include but will not be limited to the main responsibilities listed below:

- Preparation of accurate correspondence and documents through audio and script typing.
- Photocopying and post distribution in liaison with the Business Support Team.
- Accurate, efficient diary management and co-ordination of appointments.
- Working with the Business Support Team to manage file opening and closure in accordance with the requirements of the Law Society and SRA.
- Preparation of meeting rooms and refreshments, as required.
- Providing guidance and support to other DAs within Private Client and across other Departments.
- Undertaking specific training when required to do so and overall to have a responsibility towards self-development.
- Ensuring confidentiality of all the firm's and client's documentation and information.
- Undertaking any other reasonable duties, as required by the Partners.

**Experience**
- Previous experience as a Legal Secretary/ Department Assistant in a Law Firm.
- Strong administrative and organisational skills with excellent attention to detail.
- Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask, prioritise effectively and meet deadlines under pressure.
- Discretion and professionalism when handling sensitive and confidential information.
- Positive attitude, strong work ethic, and willingness and ability to work effectively as part of a team.

This is a great opportunity for someone who is organised, detail-oriented, and enjoys working in a fast-paced office environment. If you are looking for a role where you can contribute to the smooth operation of an office and support a team, then this position is for you.

Pay: Up to £30,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Dorking: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (required)

**Language**:

- English (required)

Work Location: In person

Reference ID: DA - PC 1

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