Admin Support Assistant

2 weeks ago

Kidlington, United Kingdom Adecco Full time

We are currently recruiting for an Admin Support Assistant to work for Thames Valley Police at their headquarters in Kidlington.

This role is until the end of March 2024 initially with a view of being extended there after. You will be working Monday to Thursday 8am to 4pm and Friday 8am to 3:30pm.

The overall purpose of the role is to: Be responsible for providing/delivering a range of administrative support functions as required for the Property Services Department to perform its full range of functions

KEY ACCOUNTABILITY AREAS:

- Provide a comprehensive administrative support service by completing often sensitive & confidential administrative tasks for Property Services, including typing of technical reports, taking minutes, organising meetings and taking phone calls.
- Provide a comprehensive administrative support service to Property Services staff, including arranging hire cars & fuel cards, producing weekly departmental diary sheets, maintaining records & archiving including filing. Assist with keeping Knowzone/intranet up to date for Property Services.
- Undertake financial administration & processing activities, including raising complex multiline orders for maintenance in relation to buildings and including the ordering of items for Property Services (such as office supplies) to ensure the required procedures are consistently adhered to.
- Administer the Vetting process for contractors & consultants, liaising with relevant staff such as the Vetting department to ensure the required procedures are consistently adhered to.
- Provide an efficient & effective reception service to the HQ North site, which include receiving all visitors in a courteous manner, providing advice and directing as required whilst ensuring security procedures are adhered to at all times. Manage the booking & allocation of all corporate meeting rooms, including receiving all deliveries via courier and organise for the relevant dept. to collect.
- Sort all incoming mail ready for collection by HQ North departments as well as all outgoing internal mail ready for collection by the Internal Dispatch Service. Provide help & advice to staff at the HQ North site in relation to postal matters, processing franking for HQ North site, ensuring all mail is prepared & ready for collection by Royal Mail.
- Provide administrative resilience for Property Services systems and services including the helpdesk, administration of the fob, Trakka and CAFM systems, as and when required.

ESSENTIAL CRITERIA
- Good standard of education with excellent literacy and numeracy skills with good communication skills at all levels, an NVQ Level 1 in Administration/Customer services or proven experience in a similar environment.
- IT literate with experience in Word, Excel, PowerPoint, proven ability to manipulate data from a variety of sources and willing to learn new technology, databases and systems.
- Proven ability to work as part of team, providing support and assistance as required.
- Able to recognise sensitive information and maintain discretion and confidentiality.
- Proven ability to communicate at all levels, both verbally and written, within a diverse customer focussed environment.
- Must have capability to travel to different locations across the Force and undertake all assignments in a timely manner. Due to the requirement to work flexibly, and personal safety for lone working; public transport may not be available or suitable at these times. For this reason a full UK driving licence is considered essential.
- This role will require some physical activity including handling/moving items including office supplies, stationary and post deliveries. Satisfactory completion of a manual handling course will be required (training given).
- Previous experience of taking minutes in meetings (training given).

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Lynette crisp

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