Office Manager

2 weeks ago


Park Royal, United Kingdom Directions Recruitment Specialists Full time

We are an established metal fabrication firm located in Willesden Junction, London. NW10.

We are currently seeking a, experienced highly flexible and versatile Office Manager, with exceptional communication skills both verbal and written, together with excellent IT skills, and whom can assist us in the correlation and collection of Client information,Project work


Needs to be very organised and excellent Excel skills for the reports

Duties:
Ideally come from a construction or operations or manufacturing back ground

Office manager duties

Prepare daily and monthly reports

Taking inventory of office supplies and order more if needed

Helping establish and maintain office procedures

Dealing with staff recruitment

Preparing a wide range of documentation including correspondence and reports

Liaising with clients and managing any account queries that arise

process, as well as maintaining attendance records for the Division, including holiday, sickness and attendance records.

Maintain efficient filling and archive systems

Ensuring the general office facilities are intact, ordering of new computers, phones including mobile phones for Site Staff.

Manage schedules, calendars and appointments, including a shared team diary

Implement and maintain all office related procedures

Procure and maintain necessary equipment and supplies for the office

Oversee travel arrangements and operations

Create and maintain effective administrative documentation and procedures, continuously monitoring these to ensure consistency.

Assisting with preparation of reports & formatting, SharePoint management - permissions/access requests/training/folder & structure set up

Raising & Managing IT requests and multiple mailbox management, providing O365 support

**Experience, Qualifications and Skills**

Excellent knowledge of excel word out look and CRM i.

Great people skills and ability to comfortably communicate with colleagues at all levels of the organisation in a professional and responsible manner.

Outstanding organisational skills with the capability to manage and prioritise your workload efficiently.

A good work ethic and positive, can-do attitude with the ability to solve problems using your own initiative.

Skills and Aptitude:
Excellent administration and organisation skills

Strong communication and listening skills

Ability to prioritise workload and meet tight deadlines

Demonstrates a high level of discretion and confidentiality.

Ability to work on own as well as part of a team

Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems.

Committed to diversity and inclusion

General Admin

Diary Management

Travel Booking

Inbox Management

Project Management / Support

Customer Service

Research

You must be highly organised, proactive and able to prioritise workload, with excellent written and verbal communication skills and strong attention to detail.

Sales order and Admin duties

Working with Vendors on stock availability, purchases etc.

Creating Quotes for clients.

Order Material in coordination with the project manager.

Scanning, filing, and organising documents.

Maintaining accurate documentation in our internal systems.

Accurately and efficiently handle information in a manner that complies with

regulatory requirements.

Maintain operations by following policies and procedures; reporting needed

Liaise with the production team on relevant matters.

General administration duties.

Assisting the sales manager with any necessary administration work.


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