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Parts Administrator

4 months ago

Bexleyheath, United Kingdom Kelleher Group Full time

Kelleher Group are an expanding M&E, Gas and Specialist Works Contractor with a bespoke approach to the planning and execution of our clients’ wishes. Established nearly 40 years ago, KG has a long history of proven results. We are focused on health and safety, quality and the protection of the environment.

As a **Parts administrator **you will work within our works and purchasing department to manage planned and reactive works, ensuring works are appropriately prioritised, allocated and scheduled to enable resident satisfaction and job completion.

This role is focused on commitment and forward thinking to ensure client and job satisfaction, you will work with our internal job management system to ensure all jobs are live and at the correct visit status to ensure completion in line with job priority.
- MUST have good knowledge of MS Word and Excel, knowledge of excel data and formula input
- Exceptional telephone manners
- Punctual, well organised and efficient with time keeping
- Social Housing background, preferred but not essential
- Ability to work in a team and well under pressure
- Can type well and to a fast pace
- Take clear instruction and act on initiative
- Can take constructive criticism
- Can work in a high paced working environment
- The working environment can change on a day-to-day basis and is largely reactive, therefore you need the ability to move with change and keep calm, whilst making effective decisions is crucial for this key role.
- You will be able to prioritise your workload effectively to deliver an efficient schedule in a high pressured and demanding environment.
- You will be a strong communicator and will take pride in your work.
- A self-motivator focussed, and personable individual would succeed in this role as well as having the ability to work autonomously yet part of a wider team.
- Strong note taking and administrative skills
- Able to multitask and meet deadlines
- Prior experience of using a CRM and job management / scheduling system
- Excellent communication skills
- Confident in dealing with difficult circumstances; language barriers, complaint cases etc

**Key Accountabilities**:

- Dealing with Managing director and Director requests and personal assisting
- Communicating with internal field staff and developing good rapport for maximum job output
- Purchasing materials for job completion nd raising Purchase orders
- Communicating with both customers and residents
- Liaising with all company departments to ensure job completion
- Logging incoming work orders
- Manging spreadsheet data and formulas
- Scheduling works based on geographic location and priority
- Ensuring workloads are scheduled productively each day
- Regular updates to residents and clients with work in progress updating
- Running internal job and visit status reports to action workload
- Updating client CRM databases with all live job updates
- Actioning and closing down engineers job sheets
- Job costings and closing down orders
- Complaint handling - high priority jobs
- Updating our system database with site specific details to aid new works
- Scheduling emergency works efficiently and in line with customer requirements
- Manage high priority work using resources efficiently and effectively
- Manage the workload and following up any actions if required
- Building a strong rapport with field staff and subcontractors
- Managing all aspects of subcontracted works to ensure job completion
- Hold and be part of regular client / contract meetings, visits to client offices may be required
- Minute meetings and action all follow up items
- Answering telephone calls, customer liaison and booking appointments
- Effectively communicate any concerns about work quality and ensure operatives have the right material to complete their work

**Please note that this role is not available for those seeking to work remotely and from home**

Office based: Bexleyheath, DA7 4

Working Hours: Monday to Friday 8am to 5pm

**Job Types**: Full-time, Permanent

**Salary: £20,000.00-£30,000.00 per annum**

Pay: £20,000.00-£30,000.00 per year

**Benefits**:

- Additional leave
- Company car
- Free parking
- On-site parking

Schedule:

- Holidays
- Monday to Friday

**Experience**:

- Parts Management: 1 year (preferred)

Work Location: In person

Reference ID: Parts Administrator
Expected start date: 31/05/2024