Licensing Administrator

7 months ago

Belfast, United Kingdom Oxford Instruments Plc Full time

Andor Technology is seeking an administrator, with Software licensing experience, to join our team in Belfast.

Andor Technology is the global leader in the pioneering and manufacturing of high-performance light measuring solutions, bringing together the latest developments in sensors, electronics, optics and software. Our ground-breaking low light imaging cameras, spectroscopy solutions and microscopy systems are being used to develop cures for cancer, explore deeper into space and examine clean energy sources. We are among the world’s most innovative companies in the Photonics industry, measuring light down to a single photon and capturing events occurring within 1 billionth of a second. With over 70 unique product solutions, 10,000 customers in 55 countries and 15 offices worldwide including China, Japan and the USA, Andor is devoted to supporting the greatest scientific advancements of our age.

We are part of the wider Oxford Instruments Group which also includes NanoAnalysis, NanoScience, Asylum Research, Plasma Technology, X-Ray Technology, Imaris and Magnetic Resonance. At Oxford Instruments, we enable the world’s leading industrial companies and scientific research communities to image, analyse and manipulate materials down to the atomic and molecular level. With a sixty-year history, and fourteen Queen’s Awards for Enterprise, our world-class products and technologies are helping our customers to address the greatest challenges of the 21st century.

**Job Purpose**:
The Software Licencing Administrator will have a diverse workload and be tasked with a range of responsibilities covering multiple departments in the business. The main feature of this role is to provide exceptional customer service and operational support to contribute to the continued growth and success of the Andor business.
The role sits within the Finance team, reporting to the Finance Business Manager. It requires strong attention to detail, organisation skills and time-management, along with the ability to communicate well with a broad range of internal and external stakeholders. The role holder will work closely with colleagues who are based globally as well as locally.

**Responsibilities**:
Software Licencing Admin (Approximately 70%)

Work as part of a cross-departmental team, supporting Sales and Production teams to meet revenue targets and ensure on-time customer delivery.
Responsible for generating software licenses for customers and internal stakeholders, as well as generating licence upgrades and contract renewals.
Responsible for despatching customer orders through the ERP system and updating the licence management system.
Responsible for communicating with customers regarding their licencing / renewals.
Responsible for maintaining accurate and up to date customer accounts on the licence management system
Manage the administrator mailboxes and deal with customer queries, liaising with colleagues (eg Sales, Support) if required.
Support the implementation of a new ERP system, and lead on the roll-out of our software licencing processes within that new system
Support other departments’ administrative needs, such as Finance, Shipping & Supply Chain, to ensure timely progress of customer orders.

Finance (Approximately 30%) (for initial 6 months)
Daily monitoring of banks (multi-currencies) & allocating cash against supplier / customer accounts. Process multi-currency supplier invoices onto the ERP system in accordance with company procedures and resolving queries. Preparation of mid-month and month end supplier payment runs in all currencies
Preparation of month-end balance sheet reconciliations (e.g. bank reconciliations) & processing of journals (e.g. payroll, cash)
Preparation and posting of intercompany recharge invoices with multi-currency intercompany partners

**The person we are looking for, ideally will have**:
Experience working within an administrative environment
Multi-currency experience
Experience of using a variety of data sources and IT
Experience working with customers
Strong attention to detail
Good communication skills
Good use of MS programs

What is in it for you?
At Andor, Oxford Instruments, we put our people at the heart of all we do. We embody our values of: We are Inclusive, we are Innovative, we are Trusted, and we are Purposeful. As an employee of Oxford Instruments, you will be given the development and mentorship to succeed, an environment that breeds authenticity and curiosity. You will work alongside people who have been with the business for a substantial amount of time, and who have developed their career within various functions, as well of people who are new in their careers and whom bring a fresh perspective, enabling you to learn from a variety of people. In addition, we also offer a comprehensive benefits package to include: 1pm, free on-site parking, Friday finishes, BUPA private health insurance, dental insurance, group pension, cycle to work, tech and care schemes, as well

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