Holiday Programme Coordination Assistant

3 weeks ago


Bristol, United Kingdom Unique Voice CIC Full time

We are looking for a Coordination Assistant to join our team to support the delivery of Unique Voice holiday programmes this summer. The Coordination Assistant will be part of the Unique Voice Community Team and will work closely with the Community Manager. The assistant will support the preparation, delivery and evaluation of Unique Voice creative holiday programmes, ensuring all programmes are being delivered to an excellent standard with the welfare and safety of the children attending held in the highest regard at all times.

HOURS:
Start date June - 26 July - 15 hours per week

29th July - 23rd August - 32 hours per week

27th - 30th August - 15 hours

Applicants must be available for the whole of the period until 30th August (Bank Holiday excepted) - accrued annual leave will be paid at the end of the contract

Unique Voice is a nationally accredited social enterprise working frontline in schools and communities across the South West. Delivering creative programmes using the arts as a medium to make a positive and long-lasting social impact.

Unique Voice provides creative and stimulating funded holiday programmes across Bristol and South Gloucestershire. Working with a trauma-informed approach we provide a safe space for children to participate in performing arts, games, art and creative activities whilst delivering information on healthy eating and providing a locally cooked healthy lunch each day.

CHARACTERISTICS & RESPONSIBILITIES

The role will include three distinct stages of programme coordination: preparation, delivery and evaluation.

Preparation
- Participating in relevant training.
- Supporting the referral and registration process which involves calling and speaking with families and school leads.
- Sourcing, collecting and packing resources.
- Building relationships with local communities/schools.

Delivery
- Quality assurance of all live Unique Voice holiday programmes.
- Supporting all team members in programme delivery.
- Covering team absence when necessary.
- Delivering resources and food to school sites.
- Organising communications between Unique Voice and families.

Evaluation
- Collating feedback and preparing data for funder evaluations.
- Checking and organising returned resources.

Driving to locations is an essential part of this role.

QUALIFICATIONS & EXPERIENCE:
Essential Criteria:

- Excellent organisational skills
- Ability to work accurately under pressure
- Ability to prioritise tasks effectively
- Experience of managing a team
- Experience of working with children and/or young people
- Willingness to regularly travel to locations within Bristol/South Glos. Driving licence and access to vehicle (occasional business use insurance). Expenses paid in line with company policy
- Excellent written and oral communication skills
- Understanding the importance and sensitive nature of confidential information and GDPR legislation
- Willingness to carry out company policies, in particular with regard to safeguarding and child protection

Desirable criteria:

- Experience of working in a Holiday Activity and Food Programme
- Experience of working in diverse communities
- Valid Paediatric First Aid Certificate (within last 3 years)
- Experience of working with young people with SEND

SAFEGUARDING:
Award of the contract is conditional upon completion of safer recruitment checks.

Due to our position of trust in our sector and the nature of our work with children and young people, all employees employed directly with the Company will be required to complete the Company Application Form to a required standard, provide suitable references, and will be required to undergo DBS checking at the appropriate level; as required by Keeping Children Safe In Education (KCSIE) protocol.

In the process of collecting references, we will request information regarding whether or not you are considered suitable to work with children and young people.

You will be required to bring identification and processing documents with you to interview; you will be provided with a list of suitable documents once you have been shortlisted.

EQUALITY, DIVERSITY AND INCLUSION

Unique Voice CIC is committed to actively encouraging equality, diversity and inclusion among our workforce and throughout the services we deliver. Our aim is to eliminate unlawful discrimination of all kinds and provide equality, fairness and respect for all in our employment, whether temporary, part time or full time.

Phone: 0117 428 6240

Mail or in person: St Bonaventure’s Business Centre, Friary Road, Bristol BS7 8AF

**Job Types**: Part-time, Fixed term contract
Contract length: 10 weeks

Pay: £14.00 per hour

Expected hours: 15 - 32 per week

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

Work Location: Hybrid remote in Bristol



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