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HR Assistant

3 months ago

Tamworth, United Kingdom PCE Ltd Full time

We have an exciting new opportunity at PCE for a HR Assistant to join our HR Team, based at PCEs Head Office in Tamworth, Staffordshire.

This is a heavily administrative role working close with the HR Manager and the Head of HR in addition to the key stakeholders, in order to deliver an exceptional HR experience to the business.

The role holder must be able to cope with the repetition of the day-to-day administrative work whilst being able to work with initiative, at pace, with accuracy, whilst maintaining the excellent standards of the business.

One of the main focuses of this role is to ensure that we actively recruit the best people in line with our company behaviours all whilst delivering an exceptional onboarding experience.

Building relationships across the business is a key requirement for this role, in order to help develop our employee partners and mangers, whilst supporting the HR team in the delivery of HR projects and initiatives.

**Summary**

Contract: Permanent, Full time

Location: Tamworth, Staffordshire (Head Office)

Reports to: HR Manager

Competitive remuneration package

25 days annual leave plus bank holidays

Pension

Life cover

Private health insurance

Employee Assistance Programme (EAP)

Discretionary bonus

**Location**

Whilst predominantly based at Head Office the role holder will be required to work from site at times and therefore may be required to work away from home on occasion.

**RESPONSIBILITIES**

**Responsibilities including but not limited to**:
**Recruitment**
- Responsible for the creation of job vacancies on internal and external platforms
- Responsible for logging all CVs into the business
- Assisting the HR Manager with CV review
- Obtaining feedback from the hiring manager and provide weekly feedback to the HR Manager on vacancy status
- Attend interviews as necessary to assist with note taking
- Issue interview notes to the hiring manager

**Onboarding**
- Prepare all relevant offer and contractual paperwork for review
- Validation of right to work documentation
- Liaison with key stakeholders to ensure additional requirements are actioned as necessary (IT, training etc )
- Responsible for new starters IT set up
- Ordering of suitable PPE using internal database
- Responsible for setting up induction schedule and communicating to the business
- Continuous improvement of induction material and induction schedules.
- Initiate internal HR database setup for new starters
- Maintain regular pre and post contact with New Starters
- Updating birthday / new starter / leaver calendars

**Employee Lifecycle**
- Notify PCEs Account department of any Payroll Action Notices (PANs)
- Management of absence inbox, ensuring HR database is kept up to date and process is being adhered to and absent employees have been contacted
- Ensure the line manager has conducted and closed out return to work meetings
- Production of absence reports, highlighting absence concern triggers to the HR Manager
- Responsibility for ensuring that holiday records are up-to-date and that holiday authorisations are responded to in a timely manner
- Issue relevant absence, holiday and training reports to the Construction & Training Administrator in a timely manner for labour allocation
- Updating our Employee reward and recognition matrix and issuing relevant letters.
- Creating accounts and managing security and driving licence checks via our third-party provider
- Updating relevant stakeholders and departments following completion of checks
- Creation of hub posts for new starters / promotions / leavers
- Process leaver documentation and inform key stakeholders of the leaver
- Liaise with the Construction and Training Administrator to ensure that all follow up medical assessments or tests are completed
- Responsible for ensuring the HR database is updated as necessary
- Schedule exit interviews and conduct exit interviews as required
- Responsible for updating the company organogram for starters and leavers
- Responsible for ensuring leavers accounts are closed
- Responsible for arranging and managing all training requirements for non-construction employees

**Employee Relations**
- Responsible for ensuring probationary reviews are scheduled by the managers and conducted
- Responsible for ensuring that all relevant paperwork is logged on the HR database and that the outcome is communicated to the employee
- Updating HR records (change of notice period, holiday entitlement, etc)
- Prepare invite letters and evidence packs for disciplinary and grievance meetings
- Assist where necessary in note taking at such meetings
- Circulate notes for sign off following meetings and ensure these are uploaded to the HR database

**Subcontractor Labour**
- Validate subcontractor labour in line with the subcontractor matrix ensuring the necessary approvals are in place
- Prepare subcontractor agreement for review
- Responsible for ensuring documentation is correct and in line with legislation
- Working with key