Facilities Officer

2 weeks ago


London, United Kingdom G4S Full time

Location: London, United Kingdom

**Salary**: 15.00 hourly
Posted: 10 Jan 2023
Closes: 9 Feb 2023
Business Unit: UK Secure Solutions
Contracted Hours: Full-time
Employee Status: Permanent
Reference: 2733

**Role Overview**

Responsible for performing advanced daily routine and clerical duties for the Bank in a key administrative or executive position.

As part of the administration team, initiate, coordinate and implement clerical and maintenance functions as required.

**About you**

You will need to be aged 18 or over, a confident communicator in both Turkish and English who is a team player with the drive to provide a friendly and professional service at all times. A good IT knowledge is also key. You must be flexible and available to work Monday to Friday on a 08:00-20:00 shift pattern.

**Duties**
- Provide support in premises, liaising with contractors, supervising cleaning arrangements, maintaining and updating maintenance contracts, etc.
- Maintaining front office environment and booking of facilities
- Order and control stationery and furniture in line with the Purchasing Policy.
- Deal with incoming and outgoing posts
- Carry out regular patrols of the Bank’s premises and reporting any security issues on a regular basis
- Monitor and control health, safety and maintenance standards within head office & branches and reporting H&S issues and concerns to the Health and Safety Officer
- Complete all necessary reports including incident reports, noise reports, accident reports and others as required
- Stocking printed materials, stationary, forms, cleaning goods etc. and delivering these to the relevant locations and departments
- Visiting branches for their facility needs
- Alarm & CCTV monitoring
- Arranging stationary, forms etc between branches and Head Office
- Locking & unlocking premises if needed
- Meet and greet if necessary
- Support to filing, statements, relevant mailing as required
- Assisting facilities department day to day requirements

Act as Health & Safety Representative.

**Skills required**
- A levels preferred however educated to GCSE level considered.
- Minimum of 1 to 2 years administrative experience, preferably gained within a bank.
- Articulate and verbally fluent, in English and Turkish.
- A working knowledge of Word, Excel and Powerpoint.
- A courteous and approachable manner
- Proven organisational and planning skills
- A responsible, enthusiastic, self-motivated and flexible approach to work
- Ability to work effectively under pressure to a high standard
- Good team worker, with a flexible attitude and willingness to undertake and reprioritise any of the tasks of other team members, even at short notice.
- Basic knowledge of Health and Safety requirements, and premises management.

Holder of first aid certificate or willing to undertake relevant training.



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