Admin Assistant

2 weeks ago


Oxford, United Kingdom University of Oxford TSS Full time

Web advert

**Vacancy ID**: 13363

We are currently recruiting for a temporary Admin Assistant for a centrally based Oxford University College, starting asap on a full-time basis for two months initially.

**Duties**:

- Overseeing collating and distributing guests’ welcome packs and maintaining stationary supplies
- Assisting with checking rooms are set up and ready for guests
- Producing menus for Hall and events and uploading to shared drive
- Creating table plans, seating cards and pricing information
- Assisting with raising invoices for internal meetings
- Taking minutes of college/department meetings as required.
- Maintaining accommodation lists via Kinetic
- Producing invoices weekly/monthly
- Updating and inputting timesheets

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.
- Person specification

**Essential Criteria**:

- **A high level of initiative** and practical ability
- Good oral and written communication skills.
- Appropriate experience in an administrative role.
- A high level of personal organisation.
- A high level of accuracy and attention to detail, with an organised, systematic, and methodical approach to work.
- Good analytical and problem-solving skills.
- The ability to work under pressure, to prioritise effectively, and to meet deadlines.
- The ability to work well in a small team.
- A positive attitude to work, and a willingness to help others.
- The ability to maintain a high standard of confidentiality and discretion.
- Good IT skills, including competence in database work (in particular using Microsoft Access), together with word-processing using MS Word, and use of MS Excel and MS Outlook.


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