Office Coordinator

4 months ago

Kingston on Soar, United Kingdom Elizabeth Michael Full time

TEMPORARY TO PERMANENT

MONDAY TO FRIDAY

NG11

8:30-17:00

SALARY - £25,000 Per Year

We are looking for an Office Coordinator on behalf of our client to be responsible for the efficient running of the ensuring excellent customer service is delivered to all internal and external customers. You will also take control of the office and facilities management. Your role will be incredibly diverse and will range from front of-house support, ensuring the office is well stocked and maintaining aspects of employee information. This is a fantastic opportunity for an experienced administrator to diversify their skill-set and add value to a small, yet growing organisation. You will be the first point of contact for our company. You must have a positive attitude, willing to learn and be a team player.

**Responsibilities**:
**Reception**
- Answering the main telephone line dealing with calls in an efficient and timely manner, screening them and directing them to the relevant staff members if required. - Greeting all visitors in a professional, courteous & timely manner
- Receive, sort, and distribute daily mail/deliveries
- Managing outgoing post
- Ensuring the security and fire procedures for visitors are adhered to
- Ensure public / reception areas are tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

**Office and Facilities Management**
- Ordering of all kitchen supplies and office stationery as required demonstrating control of costs and effective stock control - Being the first point of contact for facilities issues, dealing with problems in an efficient manner
- Manage the supply and installation of ink and paper for the printers
- Managing the maintenance schedules to ensure work and checks carried out on time.
- Managing of archiving information in line with GDPR
- Ordering office lunches, drinks and refreshments for meetings as required
- Providing basic induction training for new office staff members
- Managing relationship with cleaning company ensuring an excellent service is received at all times as per contract
- Ensuring that office areas and meeting rooms are set up and kept clean and tidy

**Salary**: £25,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: AZ170523

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