Administrator

3 weeks ago

Keynsham, United Kingdom Cogito Talent Limited Full time

**About IVC Evidensia**

With around 2,600 practices, clinics and hospitals across 20 countries in Europe and Canada, IVC Evidensia is one of the world’s largest veterinary care groups, delivering the highest quality care to millions of animals every year, resulting in revenues of over £3.0bn annually. We are focused on delivering our purpose of healthy animals, and happy owners and our size and financial strength to benefit every clinic, customer and patient.

**About the role**
- **This is a Fixed Term Contract: 6-9 Months.**_

We understand the impact our work has on our society and the environment. It’s the difference we make that improves people’s lives and helps the economy to grow. We work alongside our customers to deliver resilient, bespoke infrastructure solutions that keep the taps running, the energy flowing and people connected. The work we do together matters.

We are excited to be recruiting for a People Services Administrator to be part of a proactive and customer-focused enabling function within our People Services Team. Service delivery will sit at the heart of the people team and will be supported by a true ESS/MSS system, that will enable our people to have end-to-end accountability for their own employee information and their teams. You will be responsible for supporting our employees to use our systems in the most effective way.

You will advise on policy and procedures and be a super user of our HRIS. You will provide administrative support throughout the end-to-end employee lifecycle, to ensure we deliver the ‘right first time’ for our people.

**Main Responsibilities**:

- Optimise and promote the use of employee and manager self-service to drive efficiency and reduce non-value-add activity
- Support the timely resolution of HR and payroll queries, in conjunction with the wider HR team, outsourced payroll team and business managers
- Offer suggestions and participate in projects for automating HR process where possible
- Maintain an up-to-date knowledge of basic regulatory, legislative and systems changes relevant to the service, to ensure the function operates effectively and compliantly
- Coordinate overpayment and debt recovery processes
- Issue offer letters/packs and contracts, and act as point of contact for contract queries
- Provide onboarding support to new hires, including receiving relevant starter documentation, coordinating right to work, reference and security & vetting checks, and liaising with other departments such as Fleet and IT for provision of company cars and equipment
- Provide advice and guidance to employees and managers on people policy and standard operating procedure, ensuring compliance and governance is adhered to at all times
- Transactional processing (administrative functions, data input) covering the end-to-end employee lifecycle - including - starters, leavers and terms & conditions changes

**What we look for in you**:

- CIPD qualified or working towards _(desirable but not essential)_
- 2+ years of HR admin experience
- Basic knowledge of employment legislation
- Familiarity with basic payroll processes
- Experience in using HRIS systems
- IT literate and proficient in the use of Microsoft packages Word, Excel, PowerPoint
- Good interpersonal skills, able to confidently interact with employees at all levels within the organisation
- Good communication skills - written and verbal, and good telephone manner
- Organisational skills, able to prioritise workloads effectively

**Job Types**: Full-time, Permanent, Temporary contract, Fixed term contract
Contract length: 6-9 months

**Salary**: £25,000.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Flexitime
- Free parking
- Life insurance
- On-site gym
- Private medical insurance
- Referral programme
- Sick pay
- Store discount
- Wellness programme

Flexible Language Requirement:

- English not required

Schedule:

- Flexitime
- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus

**Experience**:

- Human resource Administration: 1 year (required)

Work Location: One location

Flextime

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