Administrator
2 weeks ago
We have a great opportunity available for an administrator to work within our estate agency offices.
Reporting to the Leasehold Property Manager, you will be appointed to the
Keynsham office. The role will involve
general office administration / secretarial duties within the busy property management department. The applicant should have
excellent typing skills, attention to detail and a methodical approach to administration work
Hours of work:
Monday to Friday 9am to 3pm (27.5hrs a week)
Why should you work with us?
Andrews Property Group is a
unique estate agent in the UK owned by a
charitable trust, we have donated over £10m in agency profits to charities and social enterprises around the world
We are different because we create an exceptional business with an ethical approach at its core
The successful Administrator will be:
- Dealing with all
incoming phone calls: - Dealing with
fob requests, advising costs, checking for payments, programming and sending our fobs: - Dealing with
contractors: - Dealing with
general queries from LH's:
Uploading documents to Blockman- insurance, info sheets, H&S, FRA, Asbestos.
- Dealing with
my blockman queries advising how to access, reset password, find items on there
Ordering stationary:
-
Putting announcements on myblockman:
-
Franking post & taking to PO
- Activating documents for myblockman
Updating Blockman when informed of change of address / tenant details from lessees
-
Assisting PMs as necessary:
-
Chasing work orders and updating details including reports:
- Section 20 notices
Stuffing and sending all invoices Sending out accounts for signing by a director
-
Creating and updating letter templates:
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Block Take On/Handover:
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Liaising with other agents for take on / handover of blocks
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All admin responsibilities from take on sheet
Directors / Annual General Meetings:
-
Booking directors meeting / agm venues - if required - finding suitable location, speaking with venues to arrange, referring to accounts for payments to be made.
-
Sending AGM invites - ensuring all documents are on mbm for lh's, creating the letter detailing required information, creating the meeting on BM.
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Putting all AGM invites and minutes on Blockman
-
Putting all DM invites and minutes on Blockman
The successful Administrator will have the following skills:
- Ability to work proactively and inspire others to do the same
- Excels at operating in a fastpaced environment whilst staying organised
- Collaborative work style and commitment to get the job done
- Excellent written and verbal communication skills to communicate with people at all levels (internal and external)
- Excellent IT skills including the use of Outlook, Word, Excel and internal database to be a super user
- Experience in estate agency would be desirable but not essential
values Service, Performance and Integrity
In exchange for your commitment and flexibility, you will be offered a great opportunity to join a
business that believes in nurturing your career, valuing your commitment and rewarding you with an attractive package that really does add up.
-
Inspirational training:
-
Exciting career opportunities - (we have good internal progression rates):
-
Birthday Day Off:
-
Pension:
-
Death in Service Benefit:
-
Employee Assistance Programme:
-
Referral Programme:
-
Cycle To Work Scheme:
-
Optional Health Care Plan:
-
This is a 5-day working week not 6 like many other agencies
Please note - A driving licence is essential in consideration for this role.
Andrews is an equal opportunities employer who is striving for a diverse workforce and inclusive culture. We want all our staff to feel valued, and listened to and we encourage everyone to fulfil their full potential
Job Types:
Part-time, Permanent
Part-time hours: 27.5 per week
Salary:
£18,333.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Onsite parking
- Referral programme
- Wellness programme
Schedule:
- Day shift
- Monday to Friday
- Weekend availability
Experience:
- Administrative: 1 year (required)
Licence/Certification:
- Driving Licence (preferred)
Work Location:
One location
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