Group Coordinator

1 week ago

University of Warwick, United Kingdom University of Warwick Full time

**Part time, permanent position - 0.6FTE**

Warwick Business School (WBS) is one of the largest academic departments at the University of Warwick. We are currently seeking an efficient and organised administrator to join us as a Group Coordinator to provide consistent and high-quality administrative and clerical support within our Group admin team to members of faculty within our academic groups, and to internal and external stakeholders.

You will have experience of delivering excellent customer service through effective team working and be able to demonstrate the ability to work effectively in a matrix organisational context. Evidence of well-developed administration skills, preferably in an HE environment, and a high level of IT literacy will be required, as will the ability to work with a high degree of accuracy and with attention to detail. You will be at ease working in a changing environment, being able to demonstrate flexibility to be involved in a number of operational support activities at any given time. You will have an ability to effectively take action to support a range of processes, to act on their own initiative, and to handle sensitive matters with discretion and tact.

Alongside a competitive salary, we also offer a wide range of benefits which include an attractive pension scheme, 26 days holiday plus Christmas closure, some fantastic savings on a wide range of products and services, and excellent learning and development opportunities. In addition, we are now working in a hybrid manner, with the opportunity to work from home in addition to on campus. This is a 60% FTE post, with some flexibility around working hours.

At WBS we are committed to supporting staff to achieve their potential. We currently hold the Athena SWAN Silver Award, and the University of Warwick holds an Institutional Silver Award: a national initiative that recognizes the advancement of gender equality, representation, progression and success for all in academia. We are supportive of staff with caring responsibilities including a generous maternity/paternity/adoption/parental leave policy, onsite childcare facilities and the childcare vouchers scheme.

Interview Date: TBC

**Job Purpose**

To provide professional administrative services to the Head of Group and all other staff within the Group, including internal and external stakeholders of the Group and School.

**Duties and responsibilities**

**Recruitment**
- Working with the Group Administrator and Head of Group, arrange induction of new academic and support staff within the Group.

**Group Administration**
- Provide PA support for the Head of Group and administrative support for other academic members of the Group, liaising with the Group Administrator where necessary to manage the workflow within the Group.
- Communicate professionally and effectively with internal staff and external partners, responding to queries as first point of contact for the Group and ensuring successful interaction and outcomes.
- Manage the organisation and preparations for termly Group meetings, and an annual Group-led Away Day.
- Order all office equipment and consumables including liaison with the WBS Facilities Team on office allocations, as well as to work closely with the WBS eSolutions team for the purchase of non-standard IT requirements.
- Coordinate conference arrangements for all Group members including obtaining the necessary authorisations and requesting conference registration.
- Maintain and update the development of the Group web site.
- Support the integration of PhD students into the Subject Group.
- Support the Group Administrator to maintain, implement and review relevant changes to Group level administrative processes.
- Support the Head of Group and Group Administrator in requesting the appointment of an Associate Fellow, Teaching Associate or Visiting Academic.

**Financial Administration**
- Responsibility for recording and monitoring the Group budget and flagging any issues/discrepancies with the Group Administrator / Head of Group / Finance as appropriate.
- Monitor budgets for research grants and research allowances.
- Advise and support academic staff, students, and external providers with respect to WBS/University financial procedures and regulation including OpeRA, Concur and the Research Allowance system. Check expense claims are correctly completed.

**Bought-in Teaching (including Teaching Associates)**
- Coordinate the Teaching Associate nomination and renewal process for the Subject Group.
- Organise payment to external providers (including PhD students) for teaching related and other activities ensuring the correct forms are completed and authorised.
- Coordinate, as directed by the Head of Group/ Group Administrator, Requests to Engage forms for Group Bought in Teaching. Arrange and monitor payments of fees and related expenses.
- Monitor the Group BIT budget discussing any anomalies with the Group Administrator / Head of Group.
- Provide support

  • Careersplus Coordinator

    2 months ago

    University of Warwick, United Kingdom University of Warwick Full time

    **Fixed Term Contract, 36.5 hours until 06 December 2023.** Can you help the WBS CareersPlus team provide a first-class front-line administration service to our students, alumni and corporate relations partners? You will be working within a small committed administration team to provide support across the whole spectrum of the CareersPlus and External...

  • Events Coordinator

    2 weeks ago

    University of Warwick, United Kingdom University of Warwick Full time

    Full-time, permanent position. (FTE: 1.0) 36.5 hours per week. We’re looking for an individual to provide event coordination for a range of on-campus and virtual events delivered as part of the University’s student recruitment strategy, and help coordinate Events Team activities to ensure objectives are met and a high quality visit experience and...

  • Events Coordinator

    4 hours ago

    University of Warwick, United Kingdom University of Warwick Full time

    Full-time, permanent position (FTE:hours per week.We're looking for an individual to provide event coordination for a range of on-campus and virtual events delivered as part of the University's student recruitment strategy, and help coordinate Events Team activities to ensure objectives are met and a high quality visit experience and customer service is...

  • Edu Systems Group Product Owner

    4 weeks ago

    University of Warwick, United Kingdom JLR Full time

    REQ ID: 124213 JOB TITLE: EDU Systems Group Product Owner SALARY: £67,806 - £91,738 POSTING START DATE: 22nd May 2024 POSTING END DATE: 5th June 2024 LOCATION: Warwick University JLR is harnessing technology to make driving smarter, safer and cleaner. You can help create a world in which responsible, sustainable vehicles revolutionise the driving...

  • Edu Systems Group Product Owner

    2 days ago

    University of Warwick, United Kingdom JLR Full time

    REQ ID: 124213 JOB TITLE: EDU Systems Group Product Owner SALARY: £67,806 - £91,738 POSTING START DATE: 22nd May 2024 POSTING END DATE: 5th June 2024 LOCATION: Warwick University JLR is harnessing technology to make driving smarter, safer and cleaner. You can help create a world in which responsible, sustainable vehicles revolutionise the driving...

  • Teaching and Learning Coordinator

    2 months ago

    University of Warwick, United Kingdom University of Warwick Full time

    Permanent position, 36.5 hours. The WBS Teaching & Learning Enhancement Team plays a pivotal role in supporting and developing pedagogic practices and innovations at Warwick Business School. We are seeking applicants interested in elearning, digital publishing and multimedia creation to join our resources team, working with academics and support staff...

  • Postgraduate Services Coordinator

    2 weeks ago

    University of Warwick, United Kingdom University of Warwick Full time

    **Permanent position, 36.5 hours per week.** Can you help the WBS Masters team provide a first-class front-line administration service to our students, professional services staff and faculty? In this busy and varied role you will act as the first point of contact for the WBS Postgraduate campus-based students, and a range of enquirers and stakeholders...

  • Teaching and Learning Coordinator

    8 hours ago

    University of Warwick, United Kingdom University of Warwick Full time

    Permanent position, 36.5 hours.The WBS Teaching & Learning Enhancement Team plays a pivotal role in supporting and developing pedagogic practices and innovations at Warwick Business School. We are seeking applicants interested in elearning, digital publishing and multimedia creation to join our resources team, working with academics and support staff across...

  • Account Coordinator

    2 weeks ago

    University of Warwick, United Kingdom University of Warwick Full time

    Permanent position, 36.5 hours per week. jobs.ac.uk - the leading international job board for careers in academic, research, science, and related professions. Launched in January 1998 by the University of Warwick, we have grown to become the top recruitment site in our sector, attracting the most qualified and talented people from the UK, Europe and across...

  • HR Coordinator

    3 hours ago

    University of Warwick, United Kingdom University of Warwick Full time

    2x full time positions.1x fixed term contract until 28 February 2024.1x permanent contract.This is an exciting new role that has been created to provide additional HR support to the Professional Services (PS) areas at the University. This is a permanent post and will predominantly focus on supporting the Information and Digital Group but also pick up wider...

  • Events Coordinator

    2 months ago

    University of Warwick, United Kingdom University of Warwick Full time

    **Indefinite Contract, 36.5 hours per week (1.0 FTE)** WMG is a vibrant, cutting-edge research institution at the University of Warwick, as well as being one of the largest academic departments at the University of Warwick. We are currently looking for someone to support the delivery of a range of extra-curricular events and activities for our Taught...

  • Account Coordinator

    10 hours ago

    University of Warwick, United Kingdom University of Warwick Full time

    Permanent position, 36.5 hours per week. - the leading international job board for careers in academic, research, science, and related professions.Launched in January 1998 by the University of Warwick, we have grown to become the top recruitment site in our sector, attracting the most qualified and talented people from the UK, Europe and across the...

  • Social Media Coordinator

    34 minutes ago

    University of Warwick, United Kingdom University of Warwick Full time

    Permanent position, 36.5 hours per week.Warwick Employment Group provides specialist recruitment and people orientated services, and have been supporting the education sector for over 20 years. Formed of 4 different brands, each with their own area of expertise, our group has developed though a quality, ethical, and community approach to mirror the...

  • HR Coordinator

    1 week ago

    University of Warwick, United Kingdom University of Warwick Full time

    2x full time positions. 1x fixed term contract until 28 February 2024. 1x permanent contract. This is an exciting new role that has been created to provide additional HR support to the Professional Services (PS) areas at the University. This is a permanent post and will predominantly focus on supporting the Information and Digital Group but also pick up...

  • Recruitment Coordinator

    1 week ago

    University of Warwick, United Kingdom University of Warwick Full time

    Fixed-term contract until 30 April 2024, 36.5 hours per week. WMG (Warwick Manufacturing Group) is an academic department at the University of Warwick. We are one of the world’s leading research and education groups - working with industries to help them to improve their competitiveness through innovation and new technologies. The overall purpose of this...

  • Social Media Coordinator

    2 months ago

    University of Warwick, United Kingdom University of Warwick Full time

    Permanent position, 36.5 hours per week. Warwick Employment Group provides specialist recruitment and people orientated services, and have been supporting the education sector for over 20 years. Formed of 4 different brands, each with their own area of expertise, our group has developed though a quality, ethical, and community approach to mirror the...

  • Residential Community Coordinator

    2 weeks ago

    University of Warwick, United Kingdom University of Warwick Full time

    Permanent, full-time position. Shifts covering 9am-11pm Monday-Sunday, 36.5 hours per week, including some out of hours on-call responsibility. It is an exciting time to be joining the University of Warwick. Over 30,000 people study or work at the University and over 6,500 students call campus home. The University has recently reviewed and transformed its...

  • Rsvp Mentoring Coordinator

    1 month ago

    University of York, United Kingdom University of York Full time

    Are you ready to be part of a groundbreaking initiative that will revolutionise doctoral education and research supervision? Join the RSVP team, a dynamic group of change-makers dedicated to transforming the culture of doctoral education in the United Kingdom. **About RSVP**: The Next Generation Research SuperVision Project (RSVP) is a pioneering £4.6...

  • Rsvp Mentoring Coordinator

    2 weeks ago

    University of York, United Kingdom University of York Full time

    Are you ready to be part of a groundbreaking initiative that will revolutionise doctoral education and research supervision? Join the RSVP team, a dynamic group of change-makers dedicated to transforming the culture of doctoral education in the United Kingdom. **About RSVP**: The Next Generation Research SuperVision Project (RSVP) is a pioneering £4.6...

  • Fleet Sales Coordinator

    4 weeks ago

    Warwick, United Kingdom Volvo Group Full time

    Fleet Sales Coordinator Warwick (50% Hybrid Working)Up to £30,000 depending on experience & Company Bonus We are embarking on an exciting electromobility journey, aiming to reach a global target of 50% of all new trucks sold to be battery or fuel-cell electric by 2030. As electric trucks become a reality and a sustainable solution for cities and businesses,...