Events Coordinator

2 weeks ago

University of Warwick, United Kingdom University of Warwick Full time

Full-time, permanent position. (FTE: 1.0) 36.5 hours per week.

We’re looking for an individual to provide event coordination for a range of on-campus and virtual events delivered as part of the University’s student recruitment strategy, and help coordinate Events Team activities to ensure objectives are met and a high quality visit experience and customer service is delivered.

The role does involve some manual handling as well as working unsociable hours at evenings and weekends for event delivery.

You’ll be working in a busy and fast-paced environment. You’ll have ownership of your own projects as well as working as part of wider team towards large events like University Open Days. If you are passionate about Higher Education, Event Management and Student Recruitment this could be the role for you.

Interview Date: 8 August 2023.

**JOB PURPOSE**

To provide event coordination for a range of on-campus and virtual events delivered as part of the University’s student recruitment strategy, and help coordinate Events Team activities to ensure objectives are met and a high quality visit experience and customer service is delivered.

**DUTIES AND RESPONSIBILITIES**

**Independent Visits to Campus**

Manage and organise independent visits for international students, liaising effectively with academic departments, recruitment officers and student ambassadors. This includes arranging logistics and communicating with prospective students on a day to day basis, and maintaining accurate records to enable effective data analysis and process improvements.

**School Visits to Campus**

Manage bespoke school group visits and school events on campus, arranging all logistics and liaising with teachers, recruitment officers and other university staff to agree the event programme. This will also include the organisation of ‘School Warwick Visit’ events throughout the year, and contributing to the strategic planning of school activities.

**Event Coordination and Support**

Support the Student Recruitment Officer (Campus Events) and Events Team Executive in the delivery of Undergraduate Open Days, Offer Holder Open Days, Warwick Talk and Tour events, conferences on campus and virtual events. This includes providing input and support with planning and logistics, as well as acting as a deputy on the day of the events.

**Team Management Support**

Support the Events Team Manager with managing the responsibilities of the Campus Events Team to ensure all activities are delivered on time and to a high standard. This includes having a good understanding of all activities, providing input to process improvement, supervising and providing support to event assistants and student ambassadors, and acting as a deputy to the Events Team Manager when required.

**Digital Communication**

Assist in the development of webpages, digital communication and bookings for events using the Customer Relationship Management (CRM) system. This will also include reporting and analysis of events and activities.

**Finance**

Use the SAP finance system to ensure all expenditure is processed and recorded accurately, working alongside the Events Team Executive.

You will be working in the Campus Events and UK Student Recruitment Team, supporting a number of events throughout the year, including the University Open Days. You will be part of the Marketing and Student Recruitment team within the Marketing, Communications and Insight department.

For further information about the University of Warwick, please read our University Further Particulars.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.

The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (warwick.ac.uk)

The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.

**Right to work in the UK**

If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa in the UK points-based immigration system please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.

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