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Events and Logistics Coordinator 12 Month Contract
4 months ago
The Events and Logistics Coordinator will be responsible for the planning, organising and running of events and for supporting the activities of the marketing and communications team, helping to drive the business forward and meet its ambitious growth targets
**Key Accountabilities**
- Lead and manage coordination, organisation and presence at events including organising internal delegates, and inviting participants
- Support with creation of marketing materials including reports, videos, banners, printed materials, and giveaways
- Lead on all event logistics ensuring all necessary planning is in place and that banner, stands, and other materials are available
- Coordination with the Business Development and technical teams, and other groups attending and hosting events
- Support the wider marketing and communications team with administrative tasks such as invoicing and raising Purchase Orders
- Collaborate with the marketing and communications team to ensure that marketing materials are up to date
- Development of the event focused website content and supporting copy
- Organise event presence and promotion including: trade shows, graduate fairs, internal company events
- Assist the marketing executive by being the key point of contact for all exhibitions
- Liaise with event organisers and their logistics partners to arrange shipping of exhibition materials and a smooth stand build
- Help maintain the customer database and CRM system - Hubspot
- Assist with the procurement of company merchandise (pens, gadgets, give-aways)
- Control the Business Development stores area, including presentation equipment, the stock control of brochures and promotional items
- Support with general office administration tasks, including answering incoming calls
- Support the rest of business with logistics support
**Experience**:
- Proven experience in online and face to face events coordination
- Experience working with logistics providers and import/export requirements for shipping of goods
- Demonstratable experience of creating marketing materials
- Proven experience of working in a fast
- paced environment
- At least 2 years’ experience in an events or marketing support role would be advantageous
**Knowledge / Skills / Competencies**:
- Highly motivated, pragmatic with a creative flair
- High level interpersonal, communication both orally and written skills with the ability to communicate at all levels
- Resilient, with the ability to manage multiple and varied tasks and prioritise workload within a fast-paced professional environment
- Ambitious, collaborative, driven
- A good team player with a hands-on approach, and adaptable to new challenges
- Ability to quickly establish credibility and build rapport and trust
- Proven ability to engage with colleagues at all levels across different departments to deliver objectives and to respond to a wide range of customer and management needs
- Proficient in all Microsoft packages
- Willingness to learn basic understanding and knowledge of 3P’s machines and technologies
- Accurate, with a strong attention to detail
- Flexibility to adapt and succeed in a rapidly growing business environment
- Ability to work quickly and accurately, operating autonomously (when required) with limited supervision
- A sound understanding of events and logistics
- Able to evaluate complex situations and find solutions in a professional manner
- A positive attitude towards learning, personal and professional development
- Willingness to travel
**Job Types**: Full-time, Temporary contract
Contract length: 12 months
**Salary**: From £25,000.00 per year
**Benefits**:
- Company events
- Company pension
- Flexitime
- Free parking
- On-site parking
- Profit sharing
- Work from home
Schedule:
- Flexitime
- Monday to Friday
- No weekends
Supplemental pay types:
- Bonus scheme
- Performance bonus
Ability to commute/relocate:
- Warwick: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Warwick
Application deadline: 14/08/2023
Reference ID: Events and Logistics Coordinator