Dio Finance Business and Personal Assistant

2 weeks ago

Lichfield, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 287583**Salary**:

- £22,758- + Civil Service Pension with an average employer contribution of 27% and additional benefits.**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Defence Infrastructure Organisation - COO - Regional Delivery (South East & Private Finance Initiative) - Private Finance Initiative**Type of role**:

- Administration / Corporate Support
- Secretarial**Working pattern**:

- Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Andover SP11 8HJ, Lichfield WS14 9PY, RAF Wyton PE28 2EAAbout the job

**Job summary**:
Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe

**Job description**:
We have an exciting opportunity for a self motivated individual to join us as a Personal Assistant and Assistant Business Manager working within the DIO Finance Function. Are you an excellent collaborator, confident when engaging with officials both within and outside their directorate whilst efficiently manage their principal's time? Then this is the role for you

**About DIO**

**View our YouTube video to see more about our work**

**Person specification**:
As a Finance Business and Personal Assistant in DIO you will:
Act as secretary to meetings including setting agendas, minute taking, ensuring that actions are captured allocated and actioned accordingly. Assist with the development of Management Information, dashboards and audit trackers.

You will have proven secretarial skills and will be responsible for the provision of secretarial and administrative support to your principle, duties include the day to day management of their fast paced, complex diary and mailbox, confirming and cancelling appointments, arranging meetings ensuring availability of venues and key customers, including Senior Military and Civilian staff.

Collate papers and packs for meetings. A high standard of written communication is required, as well as frequent discussions with the principle to ensure awareness of their key priorities. Collaborate and engage with officials both within and outside their directorate to help efficiently manage their principal's time and ensure the effective and efficient operation.

Process travel arrangements and documentation including rail/air, car hire and hotel bookings ensuring that the most efficient method of travel is used.

Provision of general admin support duties to other Finance principles and the wider Finance Business Management team.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Communicating and Influencing
- Managing a Quality Service
- Making Effective Decisions
- Working Together
- Leadership
- Communicating and Influencing
- Managing a Quality Service

**Benefits**:

- Highly competitive Pension Schemewith an average employer contribution of 27%.
- Alternative working practices such as working from home.
- Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
- 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
- Enhanced Parental Leave.
- Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.

**Allowances**

This post does not offer any assistance with relocation allowances.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

**Employment Hours**

The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Part-Time working and Job Share working patterns will be considered.

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.**Behaviours**:

- Communicating and Influencing
- Leadership
- Managing a Quality Service

**Experience**:

- CV - Including Job History and Previous Skills and Experience

At **interview** you will be assessed against the following:
**Behaviours**:

- Communicating and Influencing
- Making Effective Decisions
- Managing a Quality Service
- Working Together

Application sifting is scheduled to take place on week commencing: 05/06/2023

Interviews are currently taking place Face to Face or Remotely and will be conducted week commencing: 19/05/2023

Feedback will only be provided if you attend an interview or assessment.**Security**:

- See our vetting

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