Administrative and Executive Assistant ; Oxford

2 weeks ago


Oxford, United Kingdom University of Oxford Full time

We are looking for a highly motivated and flexible individual to carry out an administration coordination role in a busy and exciting neuroimaging centre, and act as Executive Assistant to Professor Mark Woolrich in his capacity as OHBA Director. The Oxford Centre for Human Brain Activity (OHBA) is part of the Wellcome Centre for Integrative Neuroimaging (WIN), a research centre with 300 members. The post is based in OHBA, in Department of Psychiatry at the Warneford Hospital.

The post is for a fixed term (funded to 31 March 2026).

You will take a central role in administration, showing initiative and providing proactive support to researchers and users of the centre and facilities, as well as providing executive support to the OHBA Director and management team (including coordinating meetings and preparing briefing reports). You will assist with administration in the centre and across WIN, coordinating academic visitor requests, providing inductions for new starters, maintaining centre records, and greeting visitors to the centre. This role involves liaising with the department facilities team and cleaning contractors to monitor and maintain the building facilities. You will deal with a wide range of matters, sometimes of a confidential nature.

You will be educated to degree standard or with equivalent professional experience, and have experience of providing a high level of customer service through managing administrative processes. With excellent computer skills, you will have a high standard of numeracy, the ability to manage finances and a good understanding of the issues around confidentiality and information security. Experience of managing the office of a senior member of staff in higher education setting would be desirable as would experience of events organisation.

The closing date for this post is 12.00 midday on 18th August. Interviews will be held on 30th August.


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