Administrative Assistant

3 weeks ago


Cardiff, United Kingdom Play Wales Full time

**Responsible To**: Operations Manager
**Pension Scheme**: Option to join local authority scheme.
**Main Area of Responsibility**:To provide quality administrative support,across Play Wales, through effective planning and organisation.

**Main tasks**
- To liaise with callers (in person and by telephone) and provide information and assistance as required
- To assist with scheduled distribution of Play Wales magazine and other mail-outs
- To deal with incoming and outgoing post
- To format and reproduce reports, documents, letters, spread sheets and PowerPoint presentations
- To contribute to the maintenance of an effective and efficient computerised and manual filing system
- Book and organise travel arrangements for senior staff if required.
- To provide administrative support to staff organising conferences, seminars, and meetings, internal and external
- To assist in the maintenance of office stationery and equipment
- To meet and greet all visitors to the office and offer hospitality as required.
- To undertake all responsibilities to promote equality of opportunity.
- To minute meetings as required
- To undertake reasonable duties, at the direction of the Operations Manager.

**Person Specification**
- Good working knowledge of Office 365, preferably for Mac
- Previous experience of working in an office environment
- Experience of communicating clearly and effectively with the public and representatives
- from organisations, in person, virtually, in writing and by telephone
- The ability to plan and prioritise, working on your own initiative, and the ability to work
- under pressure
- The ability to work as part of a small team
- Experience of planning and carrying out work to meet deadline
- Fluency in written and verbal Welsh
- Experience of minute taking
- Data entry.

**Terms and conditions**
**Location**:Agile working policy in place - combination of working at the office in Cardiff and from home (all staff are encouraged to split time between office and home).
**Salary**: £21,129 per annum pro rata.
**Hours**: 25 hours per week over five days.

**Benefits**: Generous annual leave package, HealthShield membership, and the option to join a Local Government Pension Scheme.
**Contract**: Part time permanent contract; six-month probationary period.
**Office**: Park House, Greyfriars Road, Cardiff CF10 3AF

**Job Types**: Part-time, Permanent

**Salary**: £21,129.00 per year

Work Location: In person

Application deadline: 28/06/2023



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