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Administrator with Minute Taking Nhs

1 month ago

Winchester, United Kingdom Your World Healthcare Full time

**Administrator with Minute Taking**

**Job Type**: Temporary

**Sector**: Healthcare

**Working environment**: Healthcare centre

**Duration**: Expected to last up to 8 weeks with possible extension

**Location**: Winchester

**Band**: 3

**Pay Rates**:£10.69-£11.20 Paye inclusive of holiday pay depending on skill and experience

**Working Days and Hours**:Monday to Friday 9am to 5pm, 37.5 hours a week

**Job Summary**

To provide comprehensive secretarial and administrative support to the Community Substance misuse Team and a reception service to service users their families and friends

**Duties**
- Provide administration duties at meetings. Prepare and take minutes where appropriate.
- Provide a full secretarial service to the team.
- Generate batch prescriptions, checking for accuracy for North Hampshire
- Preserve and uphold confidentiality of all client information.
- Maintain filing systems.
- Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
- Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.
- Prescription generation and ensuring controlled drug stationary is stored according to protocol.
- Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials..
- Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.
- Provide secretarial support to committees and meetings as appropriate.
- Operate petty cash system.
- Be prepared to assist team members with clinical aspects of their work where appropriate.
- Undertake other tasks as may reasonably be requested.
- Supervising Band 2 administrators where appropriate
- Be prepared to work some evenings and weekends
- Take a significant part in placing advertisements and supporting recruitment campaigns.
- Commitment to South Staffordshire and Shropshire Healthcare Foundation NHS Trust’s equal opportunities policy and diversity policies.

**Qualifications, Skills and Experience**
- Qualified to use Microsoft packages and spread sheets
- Previous Administration experience
- Experience of Computer and Software packages
- Experience of working with Microsoft spread sheets
- A thorough knowledge of substances and their effects
- Ability to work effectively as a member of a team.
- Ability to work effectively as a member of a team.
- Understanding of equal opportunities
- Ability to work with drug/alcohol users in a Community environment
- Ability to prioritise
- Ability to work collaboratively with other professionals.
- Good interpersonal skills and communication skills
- Ability to work under pressure
- Some degree of flexibility in working hours
- Excellent IT skills and good secretarial skills.

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