Medical Appraisal and Revalidation Administrator

3 weeks ago

Bournemouth, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

Do you have the energy and drive to make a real difference? Do you have excellent communication and organisational skills? Are you passionate about supporting our medical staff by facilitating development and quality improvement? If so, we would like to hear from you.

We are looking for an administrator that supports the medical revalidation and appraisal processes. The opportunity has arisen due to retirement, so we are seeking a passionate and enthusiastic individual who wants to make a difference by helping assist in managing, maintaining and monitoring records of the medical appraisal and revalidation system. A key focus of the role is to ensure all data is correct and validated therefore if you will have excellent data entry, excel skills whilst being able to run reports with the need for attention to detail being a high priority.

**Base Location**: Bournemouth or Poole Hospital

**Interview Date**: 25 August 2023
- To provide support to the Associate Medical Director for Revalidation in the planning, coordination, implementation and evaluation of specific projects relating to non-training grade medical staff appraisal, revalidation and job planning
- To maintain a medical appraisal and revalidation system/database complaint with GMC requirements
- To be the main point of contact for medical staff within the Trust in relation to revalidation and appraisals
- To administer the annual appraisal process for all grades of medical staff. Updating the online revalidation and job planning system with a variety of confidential information
- To produce up-to-date and in-depth reports for the Associate Medical Director for Revalidation and Job Planning reports as required
- Support both appraisers and appraisees on the requirements for medical appraisal and revalidation processes and associated systems. Give advice on revalidation, appraisal and the 360 appraisal to all medical and dental staff, Clinical Directors and Directorate Managers
- Verification of Prescribed Connections including liaising with colleagues in HR to resolve queries and verify starter/leaver queries under direction from medical staffing
- To keep thorough electronic records of the annual appraisal and revalidation process through the operation for Premier IT, electronic Portfolio (PReP),, creating reports and dealing with basic multi source feedback entries

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.
- Assist in the preparation as directed of the revalidation portfolio. This will primarily involve chasing up documentation and contacting other organisations to provide references as well as collating information for review
- Preparing standard correspondence relating to revalidation and Job Planning for the Associate Medical Director, Deputy Chief People Officer and Chief Medical Officer
- Maintaining paper and electronic filing systems efficiently and accurately

The medical revalidation and job planning administrator is responsible for managing and developing systems that are in place to support the Chief Medical officer in their role as Responsible Officer for UHD and clinical directors and general managers who are accountable for job planning. The post of Medical Revalidation and Job Planning Administrator provides a key role in the successful management of this work. The role combines provision of a detailed and customer focused administrative service with strong technical support across a variety of electronic platforms used to support Revalidation and Job Planning processes at the Trust.

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

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