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Resource Coordinator

3 months ago

London, United Kingdom BBC Full time

Brands, Marketing and Audiences- Permanent - Full Time- London, GB, W12 7FA- BBC Studios Distribution- Job Closing Date: 31/05/2024**THE ROLE**:
**ABOUT BBC STUDIOS**:
BBC Studios is a world-renowned content studio and channels & streaming business, powered by British creativity, with a reach that touches audiences in every corner of the globe.

We work with outstanding creative talent who are responsible for platform-defining shows from Strictly Come Dancing to Bluey, Prehistoric Planet to Planet Earth III.

The range and quality of our content is unsurpassed, creating critical and commercial successes and global phenomena.

**THE ROLE**:
Are you passionate about connecting with diverse talent? Do you thrive in dynamic environments where creativity flourishes? If so, BBC Studios Creative wants you to join our team as a Resource Coordinator

We are on the hunt for a detail-oriented individual with a good understanding of networking to lead our search for top creative and production freelance talent across our EMEA territories.

**DAY TO DAY**:
**Onboarding / Engaging Resource**
- Proactively source, book, engage, pencil, and raise requisitions for PAYE or LTD freelancers and shoot staff. Adjust and release bookings as needed.
- Manage internal communications regarding shared resource allocations across the organisation.
- Amend existing bookings and facilitate the new starter/extension process with relevant teams.
- Collaborate with HR to book and provide business justifications.
- Request and gather information for HR (RTW, address, DOB, CV, reel, NI, company info, work elsewhere).
- Ensure comprehensive onboarding across all relevant BBC tools/systems/tech/equipment/access for new starters.
- Proactively address technical difficulties by liaising with IT directly. Log and troubleshoot or raise IT tickets as required.
- Order and log kit/asset numbers, manage kit returns via courier.
- Coordinate building inductions/access, new staff pass issuance, and pass extension activation.
- Direct new starters to appropriate teams for assistance.

**DAY TO DAY**:
**Resourcing / Allocation Management**
- Oversee all annual leave bookings for the team, updating the specified systems accordingly.
- Attend core allocation and campaign meetings to plan and update teams on resource bookings, and discuss required freelancer skill sets.
- Negotiate day rates in line with BBC policies.
- Update resource management systems with booking details.
- Communicate project scope and work requirements to freelancers.
- Address payment queries and connect freelancers with Contractor Recruitment for support.
- Update budgets and month-end documentation with final resource costs.
- The role requires forward planning, budget management, and ownership of resource allocations.

**WHAT DOES IT TAKE?**:
**KEY CRITERIA**
- Experience in booking or managing audio/edit suites, talent, film crew, freelancers, and onboarding new starters.
- Experience in resource management or HR, production or office administration.
- An understanding of freelance tax law.
- Experience in maintaining, planning and updating budgets.
- Understanding of different disciplines required for creative work.
- Experience in managing and maintaining a resource management system at a junior level.
- Experience in maintaining office systems and creating new workflows where appropriate.
- Previous experience in engaging freelance staff and crew.

**DESIRABLE**
- Having an understanding of social and digital talent resourcing would be beneficial.
- Familiarity with broadcast or creative teams.
- An interest in creative content and output.

**WHAT WILL YOU GAIN FROM WORKING AT BBC STUDIOS?**:

- Flexible 35-hour working week for work-life balance
- 26 days holiday (plus an additional day which is a Corporation Day) with the option to buy an extra 5 days
- A defined pension scheme and discounted dental, health care, gym and much more
- Excellent career progression - access to courses, webinars, workshops and the opportunity to work in different areas of the organisation

**PACKAGE DESCRIPTION**:
Location: London - Television Centre

Job Reference: 16178

Band C

**Salary**: up to £30,000 plus London Weighting Allowance depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

**DISCLAIMER**:
This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.