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Resource Coordinator

2 months ago

London, Greater London, United Kingdom Spring Studios Srl Full time
{"title": "Resource Coordinator", "content": "Job Summary

We are seeking a highly organized and proactive Resource Coordinator to join our team at Spring Studios Srl. As a key point of contact for resource requests, you will play a pivotal role in ensuring the seamless flow of projects through the business.

Key Responsibilities
  • Work closely with the Creative Services Director, ECD, Head of Project Management, and Account and Project Manager to input all resource bookings into our scheduling tool.
  • Liaise daily with individual Creatives to understand workload and capacity and support prioritization.
  • Proactively update and communicate changes in work requested or allocation of briefs to creatives as needed.
  • Support resourcing across the business as needed, including Strategy, GCDs, CDs, ADs, Copywriters, Designers, Retouchers, Editors, and CGI Artists.
  • Become an expert user of the platform used for resourcing, timesheets, and reporting.
  • Provide administrative support as required to the CSD, ECD, and 'Heads of' roles.
Process and Procedures
  • Facilitate timesheet compliance by reminding the team to ensure timesheets are completed accurately, weekly, across the business.
  • Run weekly and monthly reports on timesheets and utilization.
  • Run the Creative Services inbox, answering any queries and escalating if needed.
  • Work into existing processes and be willing to support the creation of and trial new processes with the CSD.
Freelance Management
  • Resource administration for freelance hires, handling paperwork accordingly, ensuring processes are followed.
  • Managing start and end dates appropriately with HR and IT.
  • Manage the invoicing process.
  • Be the main point of contact for freelance booking and invoice queries.
  • Become an expert user of the freelance booking tool.
  • Support finding new freelancers and expanding the freelance roster as needed.
Requirements
  • Problem solver with the ability to juggle multiple tasks simultaneously.
  • Effective communicator and proactive flagger of issues in advance.
  • Good judgment, highly organized, and methodical.
Competencies
  • Approachable and friendly towards all colleagues.
  • Positive, 'can-do' attitude and willingness to help out.
  • Constructive, positive relationships within the team and with every department.
  • Respectful of others' skills, time, and value.
  • Always ready to go the extra mile.
  • Helpful and add value wherever possible.
Benefits
  • Manage time effectively and prioritize tasks.
  • Adhere to internal processes such as approvals.
  • Complete timesheets at a minimum of once a week.
  • Auto-enrollment to the Company pension scheme.
  • Private Medical Insurance.
  • Increased holiday allowance year on year, up to a maximum of 28 bookable days.
  • Summer Fridays.
  • Flexi-work, 3 days in office.
  • Free breakfast every Wednesday.
  • Access to Classpass/Soulcycle.
  • Cycle to work scheme.
  • Access to EAP services.
  • Enhanced parental leave policies.
  • Dog-friendly offices.
", "lang_code": "en-US"}