Freelance Resource Coordinator

3 weeks ago


London, Greater London, United Kingdom Spring Full time
Job Title: Freelance Resource Coordinator

This role serves as the key point of contact for handling resource requests, ensuring the right people are assigned to the right projects at the right time. The Resource Coordinator plays a pivotal role in ensuring the seamless flow of projects through the business.

Key Responsibilities:

Resource Management:

  1. Collaborate with the Creative Services Director, ECD, Head of Project Management, and Account and Project Manager to input all resource bookings into our scheduling tool.
  2. Liaise daily with individual Creatives to understand workload & capacity and support prioritisation.
  3. Proactively update and communicate changes in work requested / allocation of briefs to creatives as needed.

Process:

  1. Facilitate timesheet compliance – remind team to help ensure timesheets are completed accurately, weekly, across the business.
  2. Run the Creative Services inbox, answering any queries and escalating if needed.

Freelance Management:

  1. Resource admin for freelance hires, handling paperwork accordingly, ensuring processes are followed.
  2. Managing start & end dates appropriately with HR & IT.
  3. Be the main point of contact for freelance booking & invoice queries.
  4. Become an expert user of the freelance booking tool.
  5. Support finding new freelancers and expanding freelance roster as needed.
  6. Have a positive, 'can do' attitude and be willing to help out.
  7. Flexible and committed.

Commercial:

  1. Manage time effectively and be able to prioritise.
  2. Complete timesheets at a minimum of once a week.
Requirements:

All applications must have an online portfolio to review and a CV.



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