Mail Administrator

3 weeks ago


Perth, United Kingdom Scottish Prison Service Full time

To ensure the effective and efficient management of all incoming mail in line with SPS Policy & Standard Operating Procedures- Responsibilities- Process all mail received into the establishment, ensuring items are counted and confirmed, signing for special and recorded delivery mail.- X-Raying, scanning and other initial security checks on mail.- Correctly identify and sort all mail into relevant categories i.e. confidential, general and damaged.- Check all prisoner mail to ensure all named prisoners are located within the establishment.- Completion of relevant inventory sheets and maintenance of accurate records for all mail processes as per standard operating procedures.- Distribute mail appropriately, obtaining signatures where required.**Person Specification**
- Qualifications RequirementsA Minimum of two standard grades at grade C or above or equivalent qualifications or relevant experience

**ESSENTIAL**

Clean drivers license

**ESSENTIAL**
- Experience RequirementsCompetent in MS Office Packages

**ESSENTIAL**

Experience of working in an administration setting

**ESSENTIAL**

Knowledge and awareness of a custodial environment and information security

**DESIRABLE**
- Knowledge Skills RequirementsWell developed interpersonal and communications skills, both written and oral

**ESSENTIAL**

Ability to effectively prioritise workload to meet departmental and organisational deadlines

**ESSENTIAL**

Ability to use information and communication technologies as effective business tools

**ESSENTIAL**

Ability to build and maintain strong working relationships with internal and external agencies

**ESSENTIAL**
- Selection method 1- Final Stage Interview


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