Executive Assistant

3 weeks ago

Perth, United Kingdom StandardAero Full time

**Job Title: Executive Assistant**

**Department: Senior Management Team**

**Location: Almondbank, Perth**

**Line Manager: Business Director**

**Purpose of the role**:
The Executive Assistant (EA) will work as part of the EA Team and is responsible for all business support related matters that may arise. The remit of an Executive Assistant can be incredibly broad, and due to the busy and demanding lives of the leadership team, the EA will find that their list of tasks and priorities shift on a daily basis.

As the first port of call and hub of the Executive Office the Executive Assistant must be professional, flexible, courteous and welcoming to all who visit the office.

They will provide a front of house presence for the office which includes meet and greet for customers and VIP visitors, in this fast paced, dynamic office.

This role is also responsible for the:
**Key responsibilities and duties in relation to designated SMT members, in addition to other team members as and when requested**:

- Co-ordinate and maintain the diaries in particular the including the organising of appointments, meetings and travel arrangements.
- Deal with incoming mail and correspond on their behalf, when required.
- Schedule meetings and prepare agendas, briefing papers, reports and presentations
- Ensure the SMT members are well prepared for meetings; liaising with customers, suppliers and other staff where applicable.
- Meet, greet and book visitors and customers in at site reception.
- Co-ordinate VIP visits and host important guests.
- Process expenses via the Concur system. Assist with credit card reconciliation.

**Company events management - **Manage the co-ordination of specific Staff events including those relevant to the Almondbank Charity Fund.

**Travel Desk** - Co-ordination of all travel bookings for flights, hotels, car hire, taxi's etc. for any member of staff requiring business travel.

**Other key responsibilities and duties**:

- Communication with Procurement team and Accounts Payable department regarding the supplier invoices, PO's and payments.
- Collaborate with the SMT to develop effective communication feedback loops within the site.
- Schedule team meetings, prepare agendas and take minutes where required.
- Arrange meeting rooms for internal and external meetings as requested and for re-occurring meetings.
- Complete various office functions to assist and coordinate with internal and external parties as appropriate.
- Responsible for the co-ordination of specific administration projects / events
- UK Recognition Schemes - On The Spot Thank You Awards - maintain recognition data, financial reporting and ordering of vouchers. Reporting monthly statistics to SMT.
- Devise and maintain office systems, including data management and filing.
- Adherence to our Quality Management Systems (QMS), Safety Management Systems (SMS), Environmental Management Systems (EMS) and all associated Business Manuals.
- Keep the reception area and office environment tidy and welcoming at all times.
- Maintain kitchen and stationary supplies for SMT area.
- Liaise with Facilities for any repairs / faults within the office area.
- Undertake any other administration duties as required by the business

**Competencies**:
**Core**:

- Displays professionalism and possess an awareness of confidentially.
- Able to work as a team player and at all times use initiative.
- Role holder will be flexible about the needs of the role.
- Able to balance competing priorities of self and others, to ensure that deadlines are met whilst understanding the needs, timescales and deadlines of others, enabling the delivery of customer service.
- Self-motivated.

**Functional**:

- Effective oral and written communication skills
- Excellent organisation skills and the ability to effectively multi-task.
- Ability to plan own work, prioritise tasks and meet deadlines.

**Organisational Relationships**:

- Reporting to Business Director.
- Assisting the Senior Management team.
- Liaising with staff in other departments.
- Liaising with internal and external stakeholders.

**Professional Qualifications/Education and Training**:

- Intermediate or above experience using Microsoft Office Excel.
- Intermediate or above experience using Microsoft Office Word.
- Intermediate or above experience using Microsoft Office PowerPoint.
- NVQ in administration/business or equivalent.
- Security Cleared for the relevant access to sites and buildings.

**Experience**:

- Work experience in Office Administration, Customer Service or a related field (essential)
- Experience of working for Director/Senior Management Team (desirable)
- Previous administrative roles within the Aerospace Industry or other similar industry (desirable)

**Benefits that make life better**:

- 206 hours annual leave per year for employees working 37 hours per week, plus 8 public holidays
- Flexi Time working pattern
- 4% employer match pension scheme
- YuLife wellbeing services, including

  • Executive Assistant

    2 months ago

    Perth, United Kingdom Recruitment Bunker Full time

    **Executive Assistant** **Perth** **£ Competitive** The Recruitment Bunker are recruiting exclusively for an Executive Assistant for a leading privately owned collection of diverse and dynamic forward-thinking companies based in Perth. The Executive Assistant will be responsible for managing the schedules and communications of the directors within the...

  • Executive Assistant

    3 weeks ago

    Perth, United Kingdom Kilgraston Full time

    THE ROLE Kilgraston is looking to appoint an Executive Assistant, reporting to the Head Teacher, Mrs Tanya Davie. The post holder will be responsible for ensuring the smooth running of the Head Teacher's office. The role will require a professional, approachable, adaptable, resilient and proactive individual who is able to work using their own initiative,...

  • Executive Assistant

    3 weeks ago

    Perth, United Kingdom Standard Aero Full time

    Job Title: Executive Assistant Department: Senior Management Team Location: Almondbank, Perth Line Manager: Business Director  Purpose of the role: The Executive Assistant (EA) will work as part of the EA Team and is responsible for all business support related matters that may arise. The remit of an Executive Assistant can be incredibly...

  • Executive Assistant

    3 weeks ago

    Perth, United Kingdom Standard Aero Full time

    Job Title: Executive Assistant Department: Senior Management Team Location: Almondbank, Perth Line Manager: Business Director  Purpose of the role: The Executive Assistant (EA) will work as part of the EA Team and is responsible for all business support related matters that may arise. The remit of an Executive Assistant can be incredibly...

  • Executive Assistant to Principal

    4 days ago

    Perth, United Kingdom Teacheroo Full time

    Job Introduction We are seeking an experienced Executive Assistant to provide administrative and organisational support to the Warden (Principal) in all aspects of School life, working within a deadline-driven, 24/7 environment. This is a key role within the College. The post is full-time, with a standard working week of 35 hours per week, Monday to...

  • Sales Support Executive Assistant

    2 weeks ago

    Perth, Perth & Kinross, United Kingdom Universal Business Team Full time

    Description: We are currently recruiting a Part Time Sales/Executive Assistant to join a well - established family run SME based in Perth Scotland. The role will be supporting a sales team with sales enquiries, pricing queries and working with the estimating team to get quotes back to customers for consideration. The role will be working on a part time...

  • Sales Support Executive Assistant

    2 weeks ago

    Perth, Perth & Kinross, United Kingdom Universal Business Team Full time

    Description: We are currently recruiting a Part Time Sales/Executive Assistant to join a well - established family run SME based in Perth Scotland. The role will be supporting a sales team with sales enquiries, pricing queries and working with the estimating team to get quotes back to customers for consideration. The role will be working on a part time...

  • Sales Support Executive Assistant

    3 weeks ago

    Perth, Perth & Kinross, United Kingdom Universal Business Team Full time

    Description: We are currently recruiting a Part Time Sales/Executive Assistant to join a well - established family run SME based in Perth Scotland. The role will be supporting a sales team with sales enquiries, pricing queries and working with the estimating team to get quotes back to customers for consideration. The role will be working on a part time 25-30...

  • Sales Support Executive Assistant

    3 weeks ago

    Perth, Perthshire, United Kingdom Universal Business Team Full time

    Description:We are currently recruiting a Part Time Sales/Executive Assistant to join a well - established family run SME based in Perth Scotland. The role will be supporting a sales team with sales enquiries, pricing queries and working with the estimating team to get quotes back to customers for consideration. The role will be working on a part time 25-30...

  • Sales Support Executive Assistant

    3 weeks ago

    Perth, Perthshire, United Kingdom Universal Business Team Full time

    Description:We are currently recruiting a Part Time Sales/Executive Assistant to join a well - established family run SME based in Perth Scotland. The role will be supporting a sales team with sales enquiries, pricing queries and working with the estimating team to get quotes back to customers for consideration. The role will be working on a part time 25-30...

  • Corporate Communications Executive

    2 months ago

    Perth, United Kingdom Stagecoach Full time

    Salary £30,000 We are looking for a Communications Executive to support the Senior Corporate Communications Manager on all corporate communications matters, with special responsibilities for writing press releases, editing the group website, managing the company’s group corporate Twitter and LinkedIn accounts, and supporting PR campaigns, crisis...

  • Corporate Communications Executive

    3 weeks ago

    Perth, United Kingdom Stagecoach Full time

    Salary £30,000 We are looking for a Communications Executive to support the Senior Corporate Communications Manager on all corporate communications matters, with special responsibilities for writing press releases, editing the group website, managing the company’s group corporate Twitter and LinkedIn accounts, and supporting PR campaigns, crisis...

  • Administrative Assistant

    2 weeks ago

    Perth, United Kingdom Perth Theatre and Concert Hall Full time

    **Administrative Assistant** Recruitment Pack **Who we Are** Central to local cultural life for over 120 years, Perth Theatre and Concert Hall create life affirming, shared experiences in the performing arts that ignite the imagination and make living more meaningful. Our world-class venues, award-winning programming and inclusive Learning & Engagement...

  • Business Development Executive

    2 months ago

    Perth, United Kingdom Jenson Fisher Consulting Ltd Full time

    Jenson Fisher is delighted to be working with our long established client to recruit a Business Development Executive to the team as a result of business growth. Working as a key member of a vibrant and dynamic team, the Business Development Executivewill be tasked with contacting potential clients to discuss relevant products and services and also where...

  • Corporate Communications Executive

    2 days ago

    Perth, Perth and Kinross, United Kingdom Stagecoach Full time

    Salary£30,000We are looking for a Communications Executive to support the Senior Corporate Communications Manager on all corporate communications matters, with special responsibilities for writing press releases, editing the group website, managing the company's group corporate Twitter and LinkedIn accounts, and supporting PR campaigns, crisis...

  • Finance Assistant

    2 weeks ago

    Perth, United Kingdom Macnaughton Holdings Ltd Full time

    **Job Purpose** Working as part of the Finance Team, this role will be responsible for coordination of accounts functions to maintain the efficient and accurate running of the Finance Department. **MAIN DUTIES AND RESPONSIBILITIES** - **Sales Ledger** Processing payments from bank statements and cheques to customer accounts. Counting and processing shop...

  • Sales Support Executive Personal Assistant

    3 weeks ago

    Ruthvenfield, Perth & Kinross, United Kingdom Universal Business Team Full time €30,000

    Description: We are currently recruiting a Part Time Sales/Executive Assistant to join a well - established family run SME based in Perth Scotland. The role will be supporting a sales team with sales enquiries, pricing queries and working with the estimating team to get quotes back to customers for consideration. The role will be working on a part time...

  • Sales Support Executive Personal Assistant

    3 weeks ago

    Ruthvenfield, Perth & Kinross, United Kingdom Universal Business Team Full time €30,000

    Description: We are currently recruiting a Part Time Sales/Executive Assistant to join a well - established family run SME based in Perth Scotland. The role will be supporting a sales team with sales enquiries, pricing queries and working with the estimating team to get quotes back to customers for consideration. The role will be working on a part time...

  • Sales Support Executive Personal Assistant

    3 weeks ago

    Ruthvenfield, Perth & Kinross, United Kingdom Universal Business Team Full time €30,000

    Description: We are currently recruiting a Part Time Sales/Executive Assistant to join a well - established family run SME based in Perth Scotland. The role will be supporting a sales team with sales enquiries, pricing queries and working with the estimating team to get quotes back to customers for consideration. The role will be working on a part time...

  • Sales Support Executive Personal Assistant

    2 weeks ago

    Ruthvenfield, Perth & Kinross, United Kingdom Universal Business Team Full time €30,000

    Description: We are currently recruiting a Part Time Sales/Executive Assistant to join a well - established family run SME based in Perth Scotland. The role will be supporting a sales team with sales enquiries, pricing queries and working with the estimating team to get quotes back to customers for consideration. The role will be working on a part time...